OPS Acquisitions Assistant

Formal education should include a bachelor’s degree in a related field and a minimum of one year of related professional experience. Skills include familiarity with Microsoft Office applications. Strong organizational and time management skills are necessary. Only applications with cover letters will be considered.

The Acquisitions Assistant is a detail-oriented and highly organized member of a dynamic publishing team. Reporting to the Editor in Chief (EIC), this role plays a vital part in the book acquisition and editorial process, supporting both the EIC and one acquisitions editor.

The Acquisitions Assistant coordinates with authors to ensure manuscripts meet press guidelines and policies; prepares manuscripts materials, including text and illustrations for transmittal to the Editing, Design, and Production team; manages documentation through each publishing stage; and maintains accurate project and author records in the Press database. The Acquisitions Assistant helps the Acquisitions team publish approximately 70 new titles annually—books that reflect the Press’s longstanding reputation for excellence.

Success in this role requires strong time management, adaptability, attention to detail, and the ability to work collaboratively in a fast-paced, deadline-driven environment.

Editorial Support

• Maintains accurate and up-to-date project records, schedules, and entries in the Press-wide database;
• Drafts, organizes, and files correspondence, contracts, and other documents related to publishing decisions;
• Assists acquisitions editors in researching, identifying, and securing peer reviewers for manuscripts;
• Coordinates all aspects of the peer review process, including managing reviewer timelines and processing submitted peer reports;
• Prepares comprehensive project packets before review at the quarterly Faculty Editorial Board Meeting;

Manuscript Preparation for Editing, Design, and Production

• Collaborates with authors and acquisitions staff to prepare final manuscripts, images, and supporting materials for transmittal to Editing, Design, and Production;
• Reviews manuscript content for permissions compliance, working with authors and editors to secure necessary rights;
• Communicates with authors to resolve any outstanding issues and ensure submission of complete and accurate materials;
• Completes and submits transmittal forms for projects moving into Editing, Design, and Production.

Departmental Support

• Updates departmental templates, forms, and standard procedures as needed;
• Provides administrative assistance to the EIC, including taking notes at meetings and supporting department-wide initiatives.

 $15.00 - $16.00 per hour

Formal education should include a bachelor’s degree in a related field and a minimum of one year of related professional experience. Skills include familiarity with Microsoft Office applications. Strong organizational and time management skills are necessary. Only applications with cover letters will be considered.

Formal education should include at least a bachelor's degree and one year of book publishing experience. In-person preferred, but remote applicants will be considered.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.