Human Resources Specialist II

Bachelor’s degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

The University of Florida's Division of Enrollment Management is currently seeking a dedicated Human Resources Specialist II to join the HR team. In this role, you will serve as the primary talent acquisition specialist for recruitment and hiring, responsible for designing and implementing targeted recruitment strategies, sourcing candidates, and ensuring a smooth hiring process. This role will also involve assisting with onboarding, HR transactions, and providing guidance on HR policies and processes.

Key responsibilities include, but are not limited to:

Talent Acquisition & Onboarding

• Collaborate with the HR Manager to design and implement targeted recruitment strategies to attract top talent.
• Craft compelling and accurate job postings that effectively communicate role responsibilities, requirements, and the organization's culture and values.
• Enhance recruitment strategies by maintaining a social media presence and representing the division at job fairs and recruitment events.
• Source candidates via innovative channels, screen applicants, and coordinate comprehensive interview processes.
• Provide expert guidance to department hiring managers and staff throughout the recruitment lifecycle, including assisting in identifying key competencies, developing targeted interview questions, scheduling, and participating in interviews.
• Work closely with department hiring managers and candidates to ensure a smooth and positive candidate experience.
• Ensure timely and effective communication with candidates and hiring managers throughout the hiring process.

HR Operations 

• Process HR transactions related to hiring and employee changes, and the records produced and maintained as a result of these transactions.
• Maintain and update electronic personnel action forms (ePAFs) and employee files while coordinating with internal departments and central HR.
• Monitor compliance with organizational and regulatory guidelines through accurate tracking of staff training requirements, probationary periods, and employee check-in processes.
• Collaborate with the HR Manager to stay informed about updates in regulations, compliance standards, process enhancements, enterprise system upgrades, and technological advancements.
• Serve as a consultant to division staff by providing guidance on HR benefits, policies, and processes.
• Update and maintain comprehensive position descriptions for all roles within the organization.
• Ensure that job responsibilities, qualifications, and expectations are accurately documented, consistent with current HR policies and in compliance with relevant regulatory requirements.

Other Duties

• Provide analytical support and generate reports that assist management in making informed HR decisions.
• Perform other duties as assigned.

$65,000 annually

In addition, we offer the following exceptional benefits:

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

For more information on benefits, please visit HR Benefits and Rewards (ufl.edu)

Bachelor’s degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

• Knowledge: Possess an in-depth understanding of HR principles and compliance regulations, particularly within the context of UF, ensuring all HR activities align with legal standards and industry best practices.

• Leadership: Demonstrated ability to lead and influence cross-functional teams and stakeholders.

• Communication: Superior verbal and written communication skills, facilitating clear and effective interaction with employees, candidates, and stakeholders across all levels of the organization.

• Problem-Solving: Exceptional skills in identifying issues, analyzing problems, and developing solutions to improve HR processes.

• Interpersonal Skills: Ability to build and maintain strong professional relationships, fostering a collaborative and supportive work environment.

• Adaptability: Flexibility and agility in responding to evolving organizational priorities, working environments, and business needs, ensuring continued HR effectiveness.

• Strategic Thinking: Ability to develop and implement effective talent acquisition strategies and processes.

• Project Management: Ability to oversee multiple requisitions and recruitment projects from inception to completion, ensuring deadlines and goals are met.
• Professional HR certification (SHRM-CP/SHRM-SCP or PHR/SPHR).

This is primarily an on-campus position, with opportunities for remote work occasionally available following a successful onboarding period.

Applicants must upload the following documents to be considered for the position:

1. Cover Letter
2. Resume
3. List of References

Applications must be submitted by 11:55p.m. (ET) of the posting end date.