| Job Description: |
Work alongside admissions coordinator and other team members to manage all aspects of PURC’s flagship training program, the PURC/World Bank International Training Program on Utility Regulation and Strategy and Leadership Workshop which are held twice a year. Duties include:
- Manage all aspects pertaining to program speakers, coordinating all communications with speakers, their travel, honoraria, reimbursements, presentation materials, hotel accommodations, etc.
- Create and update speaker tracking method for each program delivery
- Compile all speaker materials by set deadlines, format properly and ensure that presentations, handouts, etc. are ready for distribution for each program
- Create and manage course calendars, time lines, program evaluation reports, forms, and procedures in consultation, as needed, with the PURC faculty
- Track program income and expenses, and update program income statement
- Organize, schedule and run program meetings, and ensure that all meeting decisions are carried out in an appropriate and timely manner
- Responsible for general program management and setting project/program goals, milestones, tracking progress, etc.
- Negotiate contracts and pricing with program vendors, including meeting facilities
- Set up meeting needs ahead of time with training facilities. This may mean review and update hotel banquet event orders, etc.
- Serve as on‐site coordinator for the program
- Ensure that speaker and participant needs are met during the training deliveries. Requests range from assistance with presentations to making medical appointments, arranging transportation, etc.
- Manage on‐site program logistics such as loading presentations ready for display, ensure handouts and evaluations are distributed, meeting rooms are set up as needed and ready for the sessions, audio visual equipment is working properly, etc.
- Responsible for relevant extra‐curricular activities for the program
Work as lead coordinator for other domestic and/or international PURC training events, research projects, and other PURC initiatives as assigned. Duties include:
- Liaise with host institution’s representative(s) in a professional, engaging, caring way, and in a timely manner to ensure that the project/event develops as agreed by PURC director of business development and/or research faculty and following PURC standards and processes
- Design, implement, and follow up of all aspects of PURC initiatives, projects, training programs, and events outside the program content area
- Create and manage all aspects of event, project, or initiative to ensure that PURC standards of quality are met, and all deliverables, timelines, goals, etc. are met
- Ensure project expenses are consistent with project, are tracked and reflected on the project income statement
- Coordinate with event speakers or project researchers regarding all event/project/initiative deliverables, training materials, presentation materials, travel arrangements, etc.
- Compile and format event/project/initiative materials as needed
- Contract training facilities (when needed), and all other vendors
- Serve as on-site coordinator for the event as required
- Coordinate all aspects of event attendee registration and registration process as needed
Plan and implement marketing efforts to promote center programs and other activities. These are mainly through e-mail communications, physical mailers, printed materials, social media and prepare some website posts.
Serve as team leader, team member and contributor to the PURC team in other initiatives, projects, programs, events, special office functions, etc. and other duties as assigned
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