| Job Description: |
Make a meaningful impact in healthcare advancement! Join the UF Health Office of Advancement as a Development Assistant, where you will provide comprehensive support to our Development Officers. In this dynamic role, you will coordinate travel arrangements, support major gifts prospect and donor management, and assist with exciting fundraising initiatives. We are looking for someone with strong organizational and administrative skills, sharp attention to detail, and the flexibility to manage shifting priorities. Sound judgment, professionalism, and ability to interact effectively with faculty, staff, and donors are keys to your success in this role. If you are passionate about making a difference and thrive in a fast-paced environment, apply today!
About This Role
Development Officer Support
- Provide assistance to Development Officers, including prospect cultivation, donor stewardship, and insures that records are properly documented.
- Maintain and monitor appointments and calendar for Director and keeps the director abreast of daily, weekly, and monthly schedules. Assists with communication to prospects and donors.
- Process correspondence, funding requests proposals and reports. Independently prepare standard correspondence and proposals from basic information provided. Initiates correspondence as necessary to insure the efficient and timely flow of information within UF Health Office of Advancement.
- Arrange travel, secure necessary tickets and confirmations for both airline and automobile travel. Ensure compliance with all University of Florida, UF Health, and UFF regulations.
- Assist directors in the administration of public event activities as needed. This could include attendance at special events.
- Collaborate with development officers in the implementation of fundraising mailing appeals for various departments of the College of Medicine.
Administrative Support
- Provide liaison through telephone, meetings, and personal contact with other departments/divisions throughout the University of Florida and the public. This public relations function requires not only an understanding of programs of the UF Advancement, College of Medicine, UF Health and the mission of advancement activities, but also excellent presentation and interpersonal skills.
- Assist with receptions and other events related to development outreach Including, but not limited to guest lists and invitations, serving as host, post-event follow-up and publicity.
- Works closely with development staff on major fundraising initiatives.
- An active member of the administrative support team within the UF Health Office of Advancement, providing backup coverage, when necessary.
Operational Support
- Work with manager and other admin team members to ensure that administrative tasks are completed and the office functions efficiently.
- Assist manager with placing orders through multiple vendors and purchasing platforms for UF and UF Health Shands business needs.
Exceptional Benefits We Offer
- Affordable State Health Plans: Medical, Dental, and Vision Insurance
- Comprehensive Coverage: Life and Disability Insurance
- Secure Retirement Options: Generous plans to safeguard your future
- Inclusive Paid Time Off: Including 11 paid holidays, as well as family, sick, and vacation leave
- Professional and Personal Growth: Opportunities through
- UF Training & Organization Development, leadership development, LinkedIn learning, and more
- Tuition Assistance: Benefit from the UF Employee Education Program
- PSLF Eligibility: We are a Public Service Loan Forgiveness Eligible Employer
The University of Florida offers a competitive benefits package. Click here to learn more.
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| Preferred |
The ideal candidate will possess:
- Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.
- Experience working with different university constituencies, knowledge of the University of Florida, preferred.
- Excellent oral/written communications and interpersonal skills.
- Two or three years of office and administrative experience.
- Displays good customer service skills and conducts business in a professional manner.
- Accuracy, attention to detail and a customer service-oriented attitude.
- Ability to work collaboratively and a team player.
- Must be an outstanding communicator and possess excellent written and verbal communication skills; interpersonal skills; and the ability to work collegially and interact effectively with a diverse constituency.
- An appreciation for and support of diversity in the workplace in all its forms; proven success working with stakeholders; project management skills; experience in a data-driven environment; organizational skills; and the ability to lead, influence and motivate others are required.
- Working knowledge in these areas: Windows, Microsoft Word, Microsoft Excel, Microsoft Access, internet browsers, preferably Internet Explorer, E-mail. Working knowledge of a donor database, contact management and tracking system.
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