The Office of Academic Support (OAS) at the University of Florida is seeking 2–3 reliable and motivated undergraduate students to join our team as Desk Assistants. This position offers a valuable opportunity to gain hands-on administrative and professional experience in a supportive and student-centered office environment.

As the first point of contact for students, staff, and campus visitors, Desk Assistants play a key role in ensuring that the office operates smoothly and efficiently. 

Responsibilities:

• Provide excellent customer service by greeting and checking in students, guests, and visitors at the front desk.
• Answer, screen, and route phone calls, respond to voicemails, and manage incoming emails.
• Open and unlock office areas and classrooms at the start of the day; assist with general facility upkeep.
• Ensure all areas—including the front desk, lobby, study and tutoring spaces, storage rooms, conference room, and common offices—are organized, clean, and welcoming.
• Monitor and restock office supplies as needed; assist with receiving and distributing mail and packages.
• Perform basic data entry, assist with report preparation, and update spreadsheets and office databases as directed.
• Manage and track office inventory under the supervision of the administrative staff.
• Support with marketing and communications tasks, such as posting flyers, assembling outreach materials, and printing documents.
• Complete additional operational tasks such as watering plants, wiping down surfaces, moving supplies, and maintaining the cleanliness of shared areas.
• Occasionally assist with event setup, scheduling support, or special projects related to student services.

$13.00 per hour

• Must be a currently enrolled UF undergraduate student. Priority given to those with Federal Work Study (FWS) eligibility.
• In good academic standing with a minimum 2.0 GPA

• Punctual, dependable, and detail-oriented.
• Professional, courteous, and customer-service oriented.
• Strong verbal and written communication skills.
• Ability to manage time effectively, prioritize tasks, and work independently.
• Comfortable working in a fast-paced environment with changing priorities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); familiarity with Adobe, Canva, MS Teams and other software is a plus.
• Quick learner with a positive attitude, adaptable and open to feedback.
• Previous administrative, customer service, or front desk experience preferred but not required.

• Must be available to begin employment during Summer C, with preference given to those who are also available for Fall and Spring semesters.
• Applicants should upload the following by 11:55 p.m. (ET) on the posting end date:
• Current resume
• Documentation of Federal Work Study award
• Copy of Summer C class schedule

Application must be submitted by 11:55 p.m. (ET) of the posting end date.