| Job Description: |
The Faculty Relations Coordinator provides high-level HR coordination and oversight of faculty and graduate academic processes across CLAS. This role acts as the primary liaison between the college, academic units, and central offices, ensuring timely, compliant, and efficient HR operations. The position manages recurring processes such as tenure and promotion, annual evaluations, leaves, and academic recruitment, while also supporting strategic planning and faculty development efforts.
Academic Recruitment and Hiring
- Oversee CLAS-level coordination of faculty and postdoc recruitments, including job requisition submissions, waiver justifications, and advertising plans.
- Manage search logistics: search committee coordination, job postings, evaluation documentation, and recruitment file maintenance.
- Maintain consistent hiring documentation, offer letter templates, and advise on employment eligibility and visa options.
- Partner with departments and the CLAS SSC on onboarding, orientation, and compliance training.
Tenure, Promotion, and Evaluations
- Administer the college’s tenure and promotion review process, from tracking deadlines to reviewing packets and ensuring compliance.
- Support annual evaluations and additional academic reviews such as midterm review, sustained performance evaluation, and tenure clock extensions.
- Coordinate faculty assignment reports and conflict of interest/outside activity disclosures.
- Serve as the key contact for faculty and department chairs regarding evaluation timelines and best practices.
Compensation and Leaves
- Manage salary actions including special pay increases (SPIs), market and equity adjustments, counteroffers, stipends, and course releases.
- Oversee faculty and graduate student leave processes, including FMLA, sabbaticals, and professional development leave.
- Ensure accurate time reporting and compliance with UF leave and compensation policies.
HR Administration and Strategic Support
- Lead academic HR functions such as time approvals, payroll issue resolution, and on-cycle/off-book payment processing.
- Provide Level 1 approvals for academic appointments; review payroll reports and manage terminations, exit interviews, and leave cash-outs.
- Develop standardized tools, templates, and checklists to support consistent faculty and graduate HR administration.
- Liaise with UF central offices (e.g., Provost, Graduate School, UFHR, Immigration Services, General Counsel).
- Support strategic initiatives, data analysis, and process improvements that enhance the faculty experience and streamline operations.
- Represent CLAS on university working groups and contribute to long-term HR planning and faculty development programs.
|
| Expected Salary: |
The salary is $65,000 - $80,000.
This is a TEAMS position—UF’s designation for staff roles—eligible for a comprehensive benefits package, including paid leave, retirement plans, and health insurance. Learn more about TEAMS benefits here.
|
| Preferred: |
Experience:
- Minimum of five (5) years of experience across a wide range of HR responsibilities
- Experience working with faculty and graduate academic personnel processes.
Knowledge:
- Knowledge of UF personnel rules and regulations
- Familiarity with collective bargaining agreements and university-level academic HR policies.
- Proficiency with myUFL, GIMS, FAR, and other university systems.
Skills:
- Demonstrated depth of competency across a wide range of HR responsibilities
- Strong analytical, organizational, and communication skills.
- Proficiency with myUFL, GIMS, FAR, and other university systems.
- Strong analytical, organizational, and communication skills.
|