Academic Program Spec I

Join the Office of Medical Education at the UF College of Medicine and help shape the future of medical training! As the 3rd & 4th Year Coordinator, you will manage projects within the third- and fourth-year MD curriculum, while providing key program and administrative support. If you’re detail-oriented and passionate about education, this role is for you!

Key Responsibilities include:

Program Management

• Oversee and maintain 3rd- and 4th-year rotation schedules, ensuring compliance with graduation requirements.
• Process student applications and schedule changes.
• Serve as the EPIC liaison for medical students.
• Track off-cycle and MD-PhD schedules, communicating key updates to stakeholders.
• Coordinate student assessments with testing centers.
• Schedule and document clerkship debriefings.

Administrative Support

• Evaluate and enhance program policies to improve student experiences.
• Develop and maintain Standard Operating Procedures (SOPs) for program management.
• Manage the Learning Management System (LMS) and train clerkship administrators.
• Update course catalogs and generate reports for stakeholders.
• Organize 3rd- and 4th-year orientations and support the Phase 3 Director.

Grades & Evaluations 

• Create and distribute clerkship evaluations, assisting administrators as needed.
• Track and submit grades within deadlines.
• Support 4th-year course management in Canvas alongside Student Affairs.

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to Secure Your Future
• Comprehensive Paid Time Off Package (including 11 paid holidays, as well as paid family, sick, and vacation leave)
• Exceptional Personal and Professional Development Opportunities (UF Training & Organization Development, including leadership development and LinkedIn Learning, amongst other opportunities)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

About the City of Gainesville

Discover Gainesville, Florida, home to the University of Florida College of Medicine, where modern attractions and natural beauty harmonize to create an exceptional living environment. Enjoy a low cost of living, no state income tax, outstanding public and private schools, and pleasant winters in a community that passionately supports Division I NCAA sports (Go Gators!). Explore scenic bike trails, lively farmer's markets, and a thriving local brewery scene. Immerse yourself in over 30 miles of biking and hiking trails, encounter diverse wildlife in Florida State Parks, and experience thrilling adventures in freshwater springs. Gainesville's central location offers easy access to both the Gulf of Mexico and the Atlantic Ocean, providing stunning beaches, nature preserves, and world-renowned theme parks within a day's drive. Become part of our vibrant community, where the perfect blend of opportunities awaits. Learn more about what Gainesville has to offer at Visit Gainesville.

$46,000 - $50,000; commensurate with education and experience.

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

• Foundational experience with educational programs
• Sound judgement and decision-making
• Strong organizational skills with attention to detail
• Ability to work both independently and collaboratively in a team environment
• Communicates effectively, professionally and timely with internal and external stakeholders
• Adheres to HIPAA and FERPA regulations
• Strong interpersonal skills

To be considered, please apply through Careers at UF and upload the following documents with your application:

• Cover letter
• Resume
• Contact information for at least three professional references 

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

Application must be submitted by 11:55 p.m. (ET) of the posting end date.