| Classification Title: |
Conference-Event Planner III
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| Job Description: |
The UF Health Cancer Center is the 72nd NCI designated cancer center and the only one at a public university in the State of Florida. As a matrix cancer center, we span 11 of the University of Florida's 16 colleges, pulling together a world-class, multi-disciplinary membership of over 330 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure.
As our Lead Event Planner, you will be responsible for the successful planning, coordination, and execution of Center-wide seminars, conferences, meetings, special events, and symposia in support of the UFHCC's ongoing mission and strategic objectives.
In your new role you will be responsible for the following:
- Leading the planning, logistics, and execution of Center-wide seminars, conferences, and symposia, ensuring alignment with stakeholder expectations, budgets, and institutional policies.
- Overseeing event setup, vendor coordination, and day-of execution, troubleshooting issues and ensuring a seamless experience for attendees.
- Developing and managing event budgets, handling vendor contracts and payments, and ensuring compliance with UF financial policies.
- Coordinating with internal teams, external vendors, and event stakeholders, providing leadership, guidance, and support throughout the event planning process.
- Analyzing event success through feedback surveys, data reports, and debrief meetings, implementing best practices to enhance future events.
This is a senior-level position, ideal for candidates with events planning experience, ability to manage multiple projects simultaneously, effectively allocate resources and direct support staff. A complete job description will be provided to candidates selected for interview.
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| Expected Salary: |
$52,000 - $61,000; annually
This is a TEAMS position, and is eligible for a suite of excellent benefits, retirement options, and paid leave.
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| Minimum Requirements: |
A bachelor’s degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience. Appropriate college course work may substitute at an equivalent rate for the required experience.
Valid FL driver's license.
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| Preferred Qualifications: |
Knowledge/Experience:
- Bachelors’ Degree in Hospitality or related field.
- Three or more years' experience in complex, executive conference and event planning.
- Experience with planning, executing, and evaluating programs, meetings, and conferences, including vendor selection, site selection, contracting and budgeting.
- Experience with University procurement policies and practices and effective vendor management, to include contract negotiations.
- Knowledge of University systems, as well as general administrative functions including travel, and complex meeting planning in an academic medical research or higher education environment.
- Experience working with creative professionals in graphic design, marketing, and communications to translate needs to product.
- Experience developing and managing project budgets and tracking expenditures.
Qualities:
- Highly resourceful team-player, with the ability to also be effective independently, maintain appropriate discretion, and utilize effective writing and organizational skills.
- Proven sense of professional ethics and conduct, understanding and effectively using and applying Emotional Intelligence strategies and skills.
- Demonstrated forward-thinking mentality with the ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Strong desire to establish and maintain effective working relationships with stakeholders and critical staff, both internally and externally, through a variety of communication mediums and venues.
Skills/Abilities:
- Ability to develop and implement innovative and creative approaches to seminal events, working cross-functionally and across all levels of the organization.
- Strong organizational skills and the flexibility to handle multiple tasks and deadline pressures.
- Excellent oral and written communications skills, especially proof-reading and public speaking skills.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
- Proficiency with Microsoft Office suite.
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| Special Instructions to Applicants: |
The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
Applicants must upload a copy of the following documents to be considered for this position:
- Cover Letter or Letter of Interest
- Curriculum Vitae or Resume
- List of Three Professional References
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
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| Health Assessment Required: |
No |