OPS Human Resources Office Assistant

Job duties include but are not limited to:

• Answer phone calls, email requests, and HR suite door in a timely manner
• Greet and assist customers
• Scan and file documents
• Coordinate and schedule conference room reservations and/or Zoom meetings
• Office management such as distributing mail, maintaining the printer/copier, ordering office supplies, etc.
• Manage and maintain multiple filing systems, databases, and org charts
• Approve and submit Gator1 badge requests
• Coordinate with new CVM hires to obtain new hire documents
• Maintain CVM animal bite report spreadsheet
• Maintain CVM alternate work location spreadsheet
• Drop off / pick up documents around UF campus as needed
• Handle special projects and other duties as assigned

Once fully trained, may take on additional duties such as:

• Conduct experience and education verifications
• Run semester reports for student assistant enrollment
• Create and disseminate departmental communications
• Assist with time approval process, time exceptions, and entering premium pay
• Process electronic Personnel Action Forms (ePAFs)
• Process various payroll related requests including but not limited to emergency checks, wage refunds, on-cycles, and prior-90s
• Assist with FMLA process by navigating time entry and Extended Leave of Absence Forms.
• Assist with new CVM hire distributions
• Attend monthly HR forums and department administrator meetings
• Attend trainings to become a notary and Pro3 certified
• Other administrative, personnel, and payroll duties may be assigned, which would include regular cross training with HR team members

Schedule will be Monday - Friday, 8:00am - 5:00pm, with a one-hour lunch break.

$14.00 - $15.00

• High school diploma
• Valid Driver's license

• Office assistant/receptionist experience
• Experience with Microsoft Office Suite, such as Outlook and Excel
• Experience with Google Workspace

In order to be considered, you must upload your cover letter and resume. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.