Administrative Assistant II

The College of Medicine is seeking an Administrative Assistant II to join the Center for Experimental Learning and Simulation. This role will serve as the administrative support to the directors of CELS and as the face of CELS in the front desk position. Having excellent organization skills and a passion for providing support to both ALAC (Anaclerio Learning Center) and CELS (Center for Experimental Learning and Simulation) will ensure a smooth operational flow. 

About This Role: 

• Greet visitors, manage incoming calls and mail on the 3rd and 4th floors
• Provide excellent customer service to faculty, staff, students, and external parties

• Provide administrative support to Medical Directors, Operational Directors, and other senior staff members, this including:
  • Scheduling appointments and meetings
  • Preparing reports, presentations, agendas, and food for meetings
  • Offer administrative assistance to CELS and ALAC staff and directors as needed

• Monitor attendance of students and learners (SP) with minimal supervision
• Ensure accurate records are maintained

• Create reports on SP attendance, evaluations, and other relevant metrics as required

• Maintain office and exam room supplies on the 3rd floor through ordering, receiving, and distribution. This includes supplies needed in the ALAC exam rooms to conduct standardized patient exams and office supplies for the ALAC offices.
• Ensure adequate inventory levels for smooth operations

• Manage the social media presence and website of ALAC

• Assist SP Coordinator and SP Educator in organizing orientation and first day for all new standardized patients

About CELS

The Center for Experiential Learning and Simulation (CELS) at the University of Florida's College of Medicine is dedicated to enhancing education through innovative simulation experiences. CELS supports the training and assessment of healthcare professionals by providing a state-of-the-art environment for learning and practice. Our mission is to improve patient care by fostering a culture of collaboration and excellence in education, ensuring that learners develop the skills necessary for success in their fields. CELS offers a variety of services, including scenario-based training, assessments, and workshops designed to meet the needs of medical students, residents, and faculty.

To learn more about CELS and our programs, please visit CELS Website.

We Offer Exceptional Benefits:

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance 
• Life and Disability Insurance 
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave) 
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

About Gainesville, Florida:

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds

$17.50 - $19.50 per hour. 

The ideal candidate will possess: 

• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher).
• Associate’s Degree or higher is highly valued, reflecting a commitment to personal growth and a
  familiarity with the dynamics of higher education.
• Exceptional ability to independently plan, organize, and coordinate multiple projects.
• Outstanding communication, organizational, and computer skills.
• Impeccable attention to detail.
• Strong interpersonal skills to effectively communicate with faculty, staff, and students.
• Experience with a Content Management System.

To be considered, please upload the following documents with your application:

• Cover Letter
• Resume
• Contact information for three professional references

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. 

If an accommodation due to a disability s needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

Application must be submitted by 11:55 p.m. (ET) of the posting end date.