Administrative Specialist I

The Administrative Specialist I provides professional oversight of budgetary, administrative, and operational functions for the Samuel Proctor Oral History Program within the College of Liberal Arts and Sciences. This role manages fiscal transactions, office administration, and program operations, serving as a key contact for faculty, staff, and visitors. The position supports the Director and Assistant Director, contributing to policymaking and solutions to center-wide issues, while promoting student success and public engagement.

Office Management & Administrative Support

• Serve as the main contact, manage inquiries, and oversee communication flow.
• Maintain asset management, inventory, and digital records.
• Draft and manage correspondence, reports, and presentations.
• Ensure compliance with safety protocols and emergency preparedness.

Program Coordination & Event Support

• Coordinate events, workshops, and conferences, including logistics and communications.
• Act as liaison with stakeholders, assisting in outreach and partnerships.
• Manage timelines, promote events, and handle meeting and event arrangements.

Fiscal & Grant Management

• Perform account reconciliations, oversee expenditures, and assist with budgeting.
• Administer grant processes, including proposals, allocations, and compliance.
• Provide financial analysis and maintain accurate records.

Human Resources Administration

• Administer payroll, onboarding, and attendance, ensuring HR compliance.
• Coordinate with HR on payroll and leave approvals, maintaining personnel records.

The salary is $20 - $23.50, commensurate with qualifications and experience.

This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.

Bachelor’s degree or an equivalent combination of education and appropriate experience.

• Strong organizational, planning, and multitasking skills, with the ability to work independently and as part of a team.
• Ability to effectively apply problem-solving techniques and make informed decisions to resolve administrative issues.
• Ability to collect, evaluate, and analyze data related to administrative functions, including accounting, budget, payroll, personnel, and purchasing.
• Experience with office management, event coordination, and fiscal processes.
• Knowledge of administrative principles, office procedures, and practices, especially in areas of finance, human resources, and event management.
• Knowledge of university and state policies and procedures.
• Knowledge of procedures and regulations pertaining to grant proposals and administration.
• Experience with grant management and compliance in a higher education environment.
• Ability to understand and apply applicable rules and regulations in administrative and grant processes.
• Excellent written and verbal communication skills.

To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.