| Job Description: |
The Opportunity:
The University of Florida's College of Journalism and Communications (CJC) is seeking an experienced and detail-oriented Administrative Assistant III to support the Divisions of Graduate Studies and Research. This position processes financial transactions, including P-card charges, expense reimbursements, travel, and voucher payments. This role also provides administrative support for research projects, which includes research participant payments and survey platform payments Prior experience with financial processing is preferred, and prior experience with UF financial systems is strongly preferred. Additionally, this role involves processing graduate assistantships, fellowships, adjunct faculty, and student work assignments. These duties include drafting letters of offer, evaluations, and inputting payroll distributions. The ideal candidate will have excellent organizational skills, a strong understanding of university systems, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
- Financial and Procurement Support: Handle financial transactions such as travel reimbursements, vouchers, and P-card purchases. Oversee procurement and purchasing activities for graduate and research divisions, including research participant payments and grant-funded expenditures.
- Personnel and Appointment Management: Process graduate assistant (GA) and adjunct faculty appointments, including payroll distributions, tuition waivers, and related documentation. Manage fellowships, graduate scholarships, and ensure all forms, evaluations, and compliance materials are up to date.
- Event Coordination: Schedule travel and process invoices, expense reimbursements, and P-card purchases related to Division events. These include Doctoral Visitation, Graduate Orientation, Research Fridays, and other appreciation events.
- Administrative Support: Provide general administrative assistance to the Graduate and Research divisions, including preparing reports, assisting with special projects, and ensuring smooth daily operations for both divisions.
Why work with us?
UF is a top ranked University: The University of Florida is ranked #6 among public universities by U.S. News and World Report. UF has a student body of over 55,000 who come from all 50 states in the United States and more than 100 countries.
Gainesville is an ideal location: Gainesville is in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, theme parks, and water-based activities. Explore Gainesville in 60 Seconds.
Our benefits are incredible: We offer top-of-the-line health insurance, a huge selection of supplemental plans, state retirement programs and more. Explore the comprehensive suite of options: https://hr.ufl.edu/benefits
We promote work-life balance: You will earn over a month of leave time every year plus 2 weeks of holidays and 8 weeks of paid family medical leave for life events. Accrual starts day 1 of employment! Check out all leave programs: https://hr.ufl.edu/leave
Advance your education: The University of Florida cares about developing its team members, and that includes reduced tuition toward higher education. We would support work toward earning a master’s or doctorate. See: https://hr.ufl.edu/professional-development/eep
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| Preferred Qualifications: |
Preferred Qualifications:
Proficiency with PeopleSoft SIS, UF Go, myUF Market, and financial systems.
Strong understanding of graduate education policies and procedures.
Excellent organizational, communication, and problem-solving skills.
Experience with processing financial transactions, such as vouchers, travel reimbursements, and P-card purchases.
Experience with University of Florida systems, particularly in managing graduate programs and research projects.
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| Special Instructions to Applicants: |
Must upload cover letter, resume, and three references for consideration
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
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