This is an entry-level position responsible for processing UF GO travel reimbursements and marketplace ordering for Wildlife Ecology and Conservation and the Florida Co-Op Unit.  Incumbent must coordinate with existing fiscal staff to prioritize travel transactions per department processing guidelines.  Assist financial manager with UF payables, routine reporting, and other various fiscal and department duties as assigned.  Must follow all department, university, state, and federal policies for pre- and post-financial expenditures, to include familiarity with state approps, cash-based, and sponsored awards (201-209) funds.  This is an entry-level position that provides training and potential advancement opportunity. 

Incumbent will monitor WEC Fiscal Email inbox to review and pull travel-related PCard transactions for processing.  Use financial aging reports to ensure reconciling of PCard charges to appropriate travel expense reports timely (within 10 business days), and aid in identifying fraudulent charges.  Send out notifications to PCard holders twice weekly to request outstanding travel-related PCard support documentation for transactions not already submitted via WEC Fiscal Powerforms.  Reconcile travel-related PCard transactions, verify chart field values and sufficient budget prior to adding/submitted travel-related PCard charges.  Follow all department and university policies for pre- and post-financial expenditures. Work with Financial Managers to address any concerns and escalate problematic charges to department administration.

Create requisitions and vouchers for purchase orders; process purchase orders in Marketplace.  Verify chart field values and sufficient budget prior to submitting requisitions.  Follow all department and university policies for pre- and post-financial expenditures. Work with Financial Managers to address any concerns and escalate problematic charges to department administration.

Provide back up to answering phones, directing visitors to the department and perform other fiscal and clerical related activities as assigned.

Assist will fiscal management and reporting as requested by working with the Financial Managers to identify process improvements for travel processing, PCards, requisitions, purchase orders, invoicing, and other areas in need of streamlining. 

Maintain up-to-date training in UF GO to serve as department delegate for non-employee affiliates with the University. Serve as back up for daily building security.

Strong math skills, working knowledge of MS Excel, computer proficient, familiar with Web based software, working knowledge of general accounting software and accounting procedures.