Job Description: |
Student Advisement and Professional Development
- Provide academic advising services to all students in the Materials Science and Engineering Department, including non-degree, transient, and certificate seekers.
- Interpret and apply educational policies, recommend enhanced advising methods, and create print and online resources for student self-advisement.
- Support academic tasks like registration, degree verification, proctoring, and grade management.
- Assists with the coordination, communication, compliance, and awarding of departmental undergraduate/graduate scholarships and awards.
- Assist with planning and implementing department-related events and programs for current and prospective students, such as orientation, award ceremonies, and recruiting. Participates in college-wide and University events.
Academic Record-Keeping, Report Generation, and Compliance
- Assist with coordinating course schedules for fall, spring, and summer terms.
- Maintain faculty teaching preferences and room requests database, fulfill ad hoc data requests, and oversee faculty course evaluations each semester.
- Maintain academic records for student registration, scholarships/fellowships, curriculum, supervisory committees, defense forms, degree certification, and more.
- Develop and maintain online services for graduate defenses and faculty approvals.
- Assist with electronic submission of new and revised courses via UF curriculum approval system.
- Review academic records for degree certification, assemble and process academic petitions, submit scholarship lists, and compile documents for graduate exams.
- Collaborate with faculty, support staff, and departmental administration on database management, data provision, presentations, syllabi collection, and other accreditation-related tasks.
- Compile and report data related to enrollment, retention, etc.
Student Admissions and Recruitment
- Collaborates with academic staff and faculty in graduate student recruitment, including applicant identification and processing, campus visits, scheduling faculty interviews, prospective student advising, and organizing departmental events for recruiting weekends.
- Facilitates graduate admissions and degree change requests by distributing admission, funding, and program letters.
- Handles email and telephone correspondence, and meets with visitors, in response to inquiries from enrolled and prospective students concerning all departmental academic programs of study.
Other duties as assigned
- Tasks will be assigned to assist the Academic Advisor III, Chair, Associate Chair, Nuclear Program Director, faculty, and staff in meeting the needs of their position and/or the Department. This will include cross training to fill in for the Academic Advisor III. Other duties will be assigned based on the qualifications of the individual and Department needs.
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Preferred Qualifications: |
SKILLS
- Experience in advising and counseling students at the graduate and/or undergraduate level.
- Experience with Microsoft Office products (Outlook, Excel, Word, Teams, PowerPoint, etc.)
- Understanding of or ability to rapidly adopt productivity tools (Zoom, Slack, MailChimp, DocuSign, Qualtrics, etc.).
- Excellent customer service skills, including cross cultural sensitivity, and a high level of demonstrated interpersonal skills.
ABILITIES
- Ability to thrive in a fast-paced environment.
- Ability to triage tasks in order to meet competing deadlines.
- Ability to independently plan, organize and coordinate work assignments.
- Ability to collaborate, communicate and work effectively with others.
- Ability to present written and oral materials in a concise and professional manner.
- Ability to be detailed, accurate and confidential with work assignments.
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