Research Administrator I--Department of Neurosurgery
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Job no: 535039
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Grant or Research Administration, Health Care Administration/Support
Department:29190000 - MD-NEUROLOGICAL SURGERY
| Classification Title: |
Research Administrator I
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| Job Description: |
Pre-Award Administration
•Provides pre-award support which includes reviewing requests for proposal (RFP) and identifying the specific requirements and policies are met while ensuring the policies are within or consistent with those of UF; prepares accurate budgets for each proposal.
•Submits proposal submissions, including new research grant proposals, renewing and/or continuing grants and contracts.
•Provides technical assistance to PI’s in the development of proposals and submissions.
•Performs editorial review of language, grammar, punctuation and contract terms for all proposals.
•Reviews contracts to determine whether the activities should be sent through the Division of Sponsored Programs (DSP), Purchasing or the Health Science Center (HSC) Contracts Office and ensures that contracts are in place before services are performed.
Post-Award Administration
- Analyzes expenses, develops cost projections and provides financial tracking and fiscal control to fulfill reporting requirements.
- Monitor and maintainactivities for all projects, including the release and transfer of funds within the UFirst system.
- Ensures expenditures and payments are appropriate and in accordance with agency and award stipulations and move to correct award if necessary.
- Reconcile repoons in monthly basis and as needed.
- Meet with Principal Investigators quarterly to review reconciliation reports, expenditures, and projections.
- Keeps department master project list up to date.
- Forecasts salary expenditures through the end of the budget period.
- Responsible for effort reporting requirements on projects, including required cost sharing.
- Reviews subcontract certifications sent from Contract and Grants (C&G) and obtains signatures.
Space Management and Reporting
•Completion of annual space allocation survey
•Meet with faculty to determine usage, occupancy and funding for each departmental space
•Tracks staff relocations throughout the year to determine allocation
Back-up to Research Administrator II & III.
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| Expected Salary: |
$25.50-$28.97 |
| Minimum Requirements: |
Bachelor's degree; or an equivalent combination of education and experience.
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| Preferred Qualifications: |
Knowledge
•Knowledgeable in accounting principles and cost accounting standards
•Knowledge of departmental, college, university, and agency policies and procedures applicable to contracts and grants
•Knowledgeable of aspects of proposal processing- pre-award administration and post-award administration
•Working knowledge of eRA Commons (Federal Electronic Research Administration)
Skills
•Proficient in UFirst
•Proficient in PeopleSoft
•Proficient in Microsoft Word and Microsoft Excel
•Proficient in Adobe Pro
•Strong communication skills, both oral and written
Abilities
•Ability to work with people at all levels and people with different and distinct personalities and preferences
•Ability to work with multiple departments
•Ability to prioritize and manage priorities
•Ability to multi-task as needed
•Ability to work with deadlines
•Ability to work under pressure at times
•Ability to interpret, implement, and integrate requirements of various funding agencies
•Ability to communicate effectively, both verbally and in writing
•Ability to plan, organize and coordinate work assignments
•Ability to work independently
•Ability to utilize problem-solving techniques
•Ability to maintain an appropriate and accessible filing system/database
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| Special Instructions to Applicants: |
For consideration, please complete an application and include a cover letter, resume and the names and email addresses of three to five references.
The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
To claim veterans preference, indicate the claim on the application and provide required documentation by uploading a DD-214 (or equivalent certification from the Department of Veteran Affairs) and any additional supporting documentation based on type of claim.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
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| Health Assessment Required: |
No |
Advertised: Eastern Standard Time
Applications close: Eastern Daylight Time
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