Fiscal Assistant II

Budget - Assist with completion of the department budget in the budget reporting system used by the College of Medicine.  This involves working closely with the Director, Section Chiefs, and the College of Medicine budget team.  Reconcile monthly budget reports to Department reports.  Analyze variances and report to the Director.  Prepare monthly financial reports for faculty and respond to inquiries from COM fiscal office on budget variances.

Fiscal Operations - Responsible for daily operations of the fiscal office.  Responsible for timely processing of all purchase orders and payments through PeopleSoft including grants, travel, expense reports, and income deposits with university systems and the Florida Clinical Practice Association.  Process all checks, invoices, journal entries, requisitions, vouchers, and procurement transactions for department P-Card holders.

Auditing, Contract Management & Surveys - Periodically audit travel authorizations, vouchers, and salary along with the fringe pool percentage for correct entry to PeopleSoft, FCPA, & the department's backup system.  Make necessary corrections with journal entries or transfers.  Set up, monitor, and allocate periodically to department discretionary accounts for faculty, fellows, residents, PA's, & staff.

Monitor all fiscal operations for contracts between the department and various entities.  Responsible for billing of services, reconciling quarterly budgets, and annual budgets & reporting these activities to the College of Medicine Assistant Dean for fiscal operations.

Gather all data needed for annual physicians' surveys such as:

The MGMA - Medical Group Management Association, AAARAD - Association of Administrators in Academic Radiology, UTS - University Tax Service, UWO - Uncollected Accounts by Write Off, Auxiliary service center survey, UBIT - Unrelated Business Tax and ITF - Incidental Trust Fund.  Handle or supervise all invoicing and cash management.

$19.30 - $21.00 per hour. Commensurate with experience and education.

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for required experience.

• Experience with the PeopleSoft financial modules and Microsoft Office Programs.
• Understanding of UF procurement and disbursement policies and procedures. 
• Excellent reading comprehension and written communication skills. 
• Interest in fiscal management as a long-term career path.
• Knowledge of University, State payroll, and personnel system rules and regulations.
• Ability to understand and apply personnel, payroll and affirmative action rules and regulations.
• Ability to communicate effectively verbally and in writing.
• Knowledge of standard office procedures.
• Basic supervisory skills.
• Ability to work independently.
• Ability to utilize problem-solving techniques
• Ability to compile, evaluate, and analyze data.
• Ability to prepare correspondence and reports.
• Ability to work well with others.

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.