Academic Program Specialist III

As the Academic Program Specialist III, you will be at the forefront of shaping the educational experience for students, faculty, and the broader academic community. You'll take charge of working of AI faculty across the University of Florida on designing and developing cutting-edge academic programs, including AIPassport for Health and Biomedical Research, that set the standard for excellence and innovation in AI (Artificial Intelligence). Your role will encompass smooth implementation of the strategic vision, training program development, implementation and evaluation and student engagement, all while working with a talented team to drive exceptional results.

About This Role

Academic Program Development

• Curriculum design and development of various training modalities in partnership with faculty.
• Lead the implementation of academic programs, ensuring alignment with strategic objectives.
• Develop, implement, and administer program policies and procedures.
• Represent the college/program to the broader university community, external organizations, and key stakeholders.

Program Evaluation and Reporting

• Conduct research to assess implementation strategy, program performance, progress toward objectives, and outcomes.
• Adjust programs based on evaluation data.
• Conducts focus groups, surveys and 1:1 interviews.
• Compile program statistics, prepare evaluation and sponsor reports, and contribute to compliance and survey participation.

Administrative Processes and Documentation 

• Ensure completion and maintenance of required documentation, forms, and records including IRBs.
• Serve as a liaison between students, faculty, and department staff for administrative matters.
• Student recruitment, admission, registration, and progression.
• Manage and monitor program budgets, expenses, and financial records.
• Assist in the creation and distribution of marketing materials for the program, including print and digital resources.
• Organize and manage events, lectures, conferences, seminars, and workshops, ensuring seamless execution.

About COM's Office of Research

The College of Medicine's Office of Research collaborates closely with faculty, research leaders, and University administration to drive strategic initiatives that enhance research excellence and healthcare outcomes. The Office of Research focuses on diversifying their funding portfolio, interpreting sponsor guidelines, and facilitating collaborative, interdisciplinary research. This office provides vital administrative support to ensure compliance and promote research excellence across basic, translational, and clinical sciences.

For more information about the College of Medicine's Office of Research and its goals, visit College of Medicine Office of Research.

We Offer Exceptional Benefits:

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance 
• Life and Disability Insurance 
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave) 
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

About Gainesville, Florida:

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds

$80,000 - $86,000

Master’s degree and three years of relevant experience; or an equivalent combination of education and experience.

The ideal candidate will possess:

• Degree in Education, Business Administration, or related field with previous experience; advanced degree preferred.
• Experience with the use of AI and machine learning is highly desirable.
• Demonstrated experience in academic program management, customer service, recruitment, or admissions.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Knowledge of current practices and trends in the training/learning/development field and networks with other leaders in the field or across the organization
• Excellent communication skills, both written and verbal, with attention to detail and accuracy.
• Ability to work collaboratively with diverse stakeholders and adapt to changing needs.
• Experience with budget management, financial tracking, and reporting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and SharePoint.
• Experience handling confidential information with discretion.
• Experience in event planning and coordination.
• Familiarity with student information systems and academic databases.
• Ability to develop and implement strategic initiatives for academic programs.

To be considered, please upload the following documents with your application:

• Cover Letter
• Resume
• Contact information for three professional references

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

Application must be submitted by 11:55 p.m. (ET) of the posting end date.