This position is one of the professional employees in the Office of Research’s Division of Research Program Development. The division publishes the biweekly online FYI Newsletter, a resource for faculty seeking funding, coordinates the annual Research Opportunity Seed Fund program, coordinates the selection of UF’s nominees to limited application programs, assists in planning and coordinating large interdisciplinary research initiatives, and assists in preparing grants involving multiple schools, colleges, divisions, or institutions to support new research programs.
Facilitate team science process for proposal teams to prepare competitive, large-scale, multidisciplinary proposals:
-Match faculty with appropriate funding opportunities
-Organize collaboration meetings between faculty
-Identify faculty partners in other departments or at other colleges/universities.
- Coordinate the development of the proposal by facilitating team meetings and communications
- Facilitate team-trips to DC when necessary for preparation of large collaborative proposals. Work with UF Federal Relations to plan thematically-based trips based on FL delegations’ requirements
Facilitate Proposal development:
-Assist in the writing of non-technical parts of the proposal (plans for management, education, diversity, outreach, innovation, commercialization, economic development, evaluation, postdoctoral mentoring, data management, etc.).
- Obtain and or generate institutional and other relevant information such as shared facilities and other resources; including relevant sponsor related information, statistics and rankings, and national benchmarks
- Write and/or edit research proposal documents – such as biosketches, current and pending support, resource documents, letters of support, data tables
- Proofreading, non-technical editing
Provide back up for Communications Specialist and Research Coordinator:
- Become familiar with announcing funding opportunities in the InfoReady Review system when communications specialist and research coordinator are out
- Become familiar with coordinating the limited submissions programs to provide back up for the research coordinator
- Participate and/or lead training for faculty on grant writing, and other sponsor-related programmatic activities
- Support early collaborations and team research projects by providing logistics support
- Coordinate activities with other division staff and OR divisions to enhance the dissemination of funding and sponsor-related information to the research community
Support the Assistant Vice President for Research in preparations for site visits:
- Consulting on site visit planning and strategy; facilitation of planning workshop
- Leadership of logistics, scheduling, and coordination, supervising support team members providing invitations, registration, hotel blocks, travel assistance, ground transportation, parking, meeting space and AV assistance, signage, food and beverage planning, renovation and clean-up of spaces to be toured, etc. Budgeting for site visit costs and payment of all invoices and reimbursements.
- Coordinating of writing, design, graphics, photography, floor plans, space renderings, etc., for brochures and slides. Strategy, formatting, and editing for all slide presentations.
- In conjunction with other OR divisions, assist in the preparation of all Site Visit Team binders and participant team handouts.
- Troubleshooting any presenter or production issues during the site visit.
- Coordination and editing of post-site visit responses to reviewer questions.
- Master’s degree and three to five years of relevant experience.
- Experience with RFAs/RFPs and an ability to read and interpret sponsor requirements in terms of proposal needs.
- Ability to communicate articulately, both verbally and in writing, with faculty, staff, and various funding agencies.
- Ability to evaluate, interpret and give advice to faculty, staff and students on the applicability of funding opportunities to their particular research project(s).
- Knowledge of the preparation and assembly of large multi-disciplinary/investigator grants.
- Incumbent is expected to provide support to faculty as required, particularly during the final phases of proposal preparation/preparation for site visit.
- Familiarity with different organizations and sponsors in DC and the ability to identify and provide expertise to faculty to facilitate visits to program officers at federal sponsors.
- Proficiency in the use of Microsoft Office suite of applications
- Ability to manage multiple projects with great attention to detail.
- Familiarity with fundamentals of budgeting as well as proficiency in writing and organizing data.
- Familiarity with UF’s proposal and awards systems, and the PeopleSoft system. Understanding of university research administration structure, interrelationships and policies.
- Ability to work independently.
|Special Instructions to Applicants:
In order to be considered for this position, you will need to provide a cover letter, resume, and a list of references.
A criminal background check is required for this position.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.