Assistant Director, Administrative Services

Apply now Job no: 506546
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Administrative/Professional, Executive/Director/Management, Research/Scientific/Grants
Department:11210000 - OR-IRB-01 HEALTH CENTER

Classification Title:

Assistant Director, Administrative Services

Job Description:

The Assistant Director (AD) is a senior member of the administrative management team for both the University of Florida’s Institutional Review Boards and Human Research Protection Program.  The AD is charged with protecting the rights and welfare of research participants while helping facilitate research within applicable regulations.  The AD’s responsibilities include:

(1) direct and manage 12 full time IRB staff

(2) direct and manage operations of the protocol review process

(3) utilize objective and subjective data to implement process improvements

(4) participate in UF’s process for ceding or serving as an sIRB

(5) work with the IRB Chairs to develop and disseminate IRB policies, procedures, and education materials to Board members and the research community

(6) play a leadership role in the management and ongoing development of our Click Commerce web-based submission system

(7) interface with other human research related offices and officials. 

Advertised Salary:

Commensurate with education and experience.

Minimum Requirements:

Master’s degree in appropriate area of specialization and two years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and four years of experience.

Preferred Qualifications:
  • Experience with direct line management of subordinates is required.
  • Leadership and mentoring skills to effectively manage and develop staff members to meet the overall goals of the unit. Ability to support staff through periods of change in personnel, business processes, procedures, policy, etc. and actively seek opportunities for positive outcomes. Consistently serve in a professional, knowledgeable and service-oriented manner and negotiate mutually beneficial solutions to issues.
  • Interpersonal skills working with a wide variety of customers such as faculty members, research staff, students, IRB members and chairpersons, other research compliance administrators, senior university officials, counterparts at other institutions, and other external parties such as government officials.
  • Oral and written communication, problem solving and analytical skills necessary to understand, synthesize and use technical and regulatory information.
  • Develop and execute operational plans for IRBs, including needs assessment, adapting standards, ongoing development and analysis of metrics, and measuring outcomes.
  • Detailed working knowledge of ethical principles and regulatory information regarding the protection of human research subjects including DHHS and FDA regulations, the Privacy Rule, VA regulations, AAHRPP standards, state law, and others. Demonstrated ability to keep abreast of and adapt to changes in regulations.
  • Ability to work both independently and with teams, manage and prioritize multiple tasks (including effective delegation to others), and to work with frequent interruptions, shifting priorities and changes in management objectives.
  • Experience using an electronic IRB system to perform review functions, oversee and evaluate operations and guide others in using the system.
  • Experience with medical IRBs is preferred.  Experience with AAHRPP and VA research is desired but not a requirement.
Special Instructions to Applicants:
  • In order to be considered, you must upload your cover letter, resume and a list of references. 
  • A background check is required for this position. 
  • Application must be submitted by 11:55 p.m. (EDT) of the posting end date.
Health Assessment Required: No.

Advertised: Eastern Standard Time
Applications close: Eastern Daylight Time

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