Program Assistant - Multidisciplinary Diagnostic and Training Program (MDTP)

The Multi-disciplinary Diagnostic and Training Program (MDTP) is seeking a detail-oriented and organized Program Assistant to support daily operations. This role is ideal for a graduate student interested in gaining hands-on experience in a dynamic, client-focused environment.

The MDTP team has an opening for an Program Assistant. Duties will include but are not limited to:

• Process incoming mail, faxes, records, and referral packets
• Answer incoming calls, take messages, and ensure timely delivery
• Scan and file client records accurately and securely
• Maintain and update client referral log
• Schedule client appointments, send appointment letters, and make appointment reminder calls
• Prepare client charts and essential paperwork for appointments
• Greet and check in clients/families; Assist with facilitating completion of appointment visit forms and related documentation
• Maintain the MDTP appointment calendar
• Assist with tracking of assessment materials and supply inventory
• Support program faculty and staff with tasks aligned to MDTP grant deliverables
• Perform other duties as assigned

Strong organizational and communication skills with meticulous attention to detail. Ability to handle sensitive information with discretion. Availability to work 20 hours per week. Commitment to remain in the role for at least one year (two years preferred).

• Current graduate student
• Ability to handle sensitive information with discretion
• Experience with scheduling, record-keeping, or similar tasks is a plus
• Experience with Adobe and Microsoft preferred
• Demonstrated ability to work independently, interact professionally, and effective writing and organizational skills
• Excellent time management skills and ability to successfully manage multiple priorities
• Personable with great verbal and written communication

To be considered for this position, please include a cover letter, resume, and three professional references with your online application. 

Applicants must be a University of Florida admitted, degree-seeking student with a minimum 2.0 GPA and registered at least half-time. Registered students are employed on a part-time basis, up to 20-30 hours per week.

This position requires availability on weekdays (M,T,W,T, or F) between the hours of 8:00am and 5:00pm.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.