Development Coordinator

Bachelor's degree or an equivalent combination of education and experience.

The Development Coordinator serves as a key member of the Herbert Wertheim College of Engineering (HWCOE) Advancement team. This position coordinates and executes annual giving programmatic and annual fund outreach activities and provides program support to the Director of Constituent Relations & Alumni Affairs.  The incumbent must have the ability to coordinate multiple projects with a high degree of accuracy, efficiency, and attention to detail.

THE GOLD STANDARD CULTURE

At UF Advancement we are committed to “The Gold Standard Culture” and live it through:

Our Vision: To be ranked among the best, as measured by Voluntary Support of Education

Our Mission: To be a catalyst in securing and managing private support for university priorities

Annual Giving Programmatic & Annual Fund Coordination

• Draft, coordinate, manage and facilitate the execution of all annual giving-related fundraising and programmatic initiatives within the college.
• Work closely with the Associate Director of Donor Relations on planning and implementing annual stewardship societies, including the Dean’s Leadership Circle and Benton Loyalty Society.
• Serve as liaison to the UF Annual Giving program; coordinate project requests, attend meetings, and develop academic year communications calendar for appeals with program colleagues.
• Manage and facilitate UF Giving Day for Engineering. Serve as lead project manager for Stand Up & Holler: Gator Nation Giving Day, which includes, but is not limited to, coordinating with units, developing college strategy and communications, ensuring all tasks are completed by provided deadlines, managing central direct marketing appeals, and working closely with internal and external partners.
• Lead proactive outreach and calling campaigns to alumni, prospects, and donors as lead-ups to development-specific events and activities—such as Grand Guard, regional college alumni events, and cultivation/stewardship gatherings—actively encouraging engagement and soliciting participation when needed.
• Compile and analyze data for mass mailings, including segmented mailings for specific college unit’s, new donors, lapsed donors, and repeat donors.
• Draft communications for direct mail appeals, personalized letters to donors and potential donors, fundraising brochures, proposals, tailored pledge forms, e-solicitations, and cultivation/stewardship phone calls.      
• Ensure best practices in office systems, files and record keeping; ensure effective use of strategic tools and resources such as contact reports, prospect management, research, and analysis, and the Ascend database. 
• Plan activities involving volunteers, prospects, and administration.
• Work with Engineering Marketing & Communications (MARCOM) Office to produce and distribute promotional material that highlights annual giving programs, alumni news and College news.
• Manage online giving program for the college and development of social media campaigns.

Alumni Affairs Coordination

• Coordinate all logistical aspects of alumni events, including alumni tailgates, campus visits, Grand Guard, Gator 100, 40 Gators Under 40, and other UF Alumni Association events where college participation is needed.
• Logistics to include:
  • Manage catering, parking reservations, and RSVPs; handle set-up and breakdown of events; coordinate preparation and distribution of handouts, code attendees in database following each event.
  • Design and produce special promotional materials that relate to events or programs to include invitations, special pledge forms, name tags and signage.
  • Order college promotional items for development and college outreach.

Event Planning

• Assist in implementation of alumni events in cooperation with the Dean’s office, Annual Giving/Alumni Relations, UF Advancement, UF Campus groups and the community.
• Manage confidential data and must be sophisticated in use of spreadsheets and databases.
• Serves as primary event contact person with invitees, vendors, and staff, etc.
• Build and maintain positive relationships with vendors to support event logistics; coordinate planning and execution of development-related events; and review contracts to ensure compliance with institutional policies and budgetary guidelines.

Perform related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions related to this position.

$54,000-$59,000; commensurate with education and experience

Bachelor's degree or an equivalent combination of education and experience.

The ideal candidate will possess:

• The ability to work strategically, develop and implement constituency programs and activities, along with a talent for motivating volunteers.
• The ability to communicate clearly and effectively with diverse constituencies, meet deadlines, be self-motivated, and work independently.
• Accuracy, attention to detail and a customer service-oriented attitude.
• Ability to provide high level of customer service with acute attention to detail.
• Ability to work collaboratively and be a team player.
• Competency in problem solving. 
• Exceptional written and verbal communication skills, strong interpersonal abilities, and the capacity to engage effectively and collaboratively with a wide range of individuals are essential.
• A commitment to and support for workplace inclusion in all its forms; demonstrated success collaborating with stakeholders; strong project management skills; excellent organizational abilities; and the capacity to lead, influence, and inspire others are essential.
• Proficient in the following areas: Windows operating systems, Microsoft Office Suite, Canva, as well as internet browsers and email platforms.
• The ability and willingness to travel.  A valid driver license and good driving record are essential.* 

*Business expenses are reimbursed through a standard accounting system.  The ability to pay for expenses using your own personal credit card or funds and have them reimbursed is essential. 

UF Advancement has defined the following critical competencies for organizational and position specific success:

• Collaboration - Ability to work cooperatively with others to achieve the goals of the organization.
  • Shares own experience, resources and expertise with others breaking down barriers or organizational boundaries to ensure team’s success.
  • Assists in keeping levels of team performance and morale high.
  • Works cooperatively with a wide array of individuals and uses all available skills to the benefit of projects and goals.
  • Works to meet individual, business unit and university goals with the acknowledgment of, and cooperation with the achievement of others' goals.
• Stakeholder Focus - Centralizes all efforts and tasks around meeting the needs of stakeholders to support the University of Florida.
  • Addresses stakeholder needs in a positive, timely and efficient manner by involving the right people and resources at the right time.
  • Understands the audience and seeks feedback to identify opportunities to improve the relationship and deliverables.
  • Creates stakeholder value utilizing service processes that attract, solidify and expand the total stakeholder relationship.
  • Considers the impact on all stakeholders when taking action, or carrying out one’s own job responsibilities.
• Manages Execution - Consistently maintains a high level of action and results while working with effectiveness and determination.
  • Executes functional tasks in pursuit of the larger vision (thinks big, acts small).
  • Pursues goals with persistence, energy, drive, a positive attitude and a need to finish.
  • Consistently prepared with a high level of productivity, prioritizing tasks to work effectively and efficiently to make and meet expectations.
  • Uncovers problems and issues and removes barriers in order to move the work forward.
• Accountability - Takes responsibility for work activities, personal actions and self-development.
  • Acts resourcefully, ensuring work is completed on time and to quality standards within legal guidelines and policies. 
  • Finds opportunities for personal and professional development keeping up-to-date on technical and functional aspects of one’s job.
  • Assumes personal ownership of complications immediately and follows through until resolved.
  • Accepts feedback openly, acknowledging and learning from mistakes, without becoming defensive.
• Adaptability/ Innovation - Applies original thinking in approaching job responsibilities, overcoming challenges and adjusting to changes in one’s environment.
  • Sustains effectiveness in varying environments with different tasks, responsibilities, and people in the face of ambiguity or uncertainty.
  • Courageous with ideas; generates new ideas and creative solutions that impact results.
  • Maintains flexibility to accept, embrace and lead change.
  • Responds effectively to unique needs, adapting solutions and providing creative and/or flexible options.
• Effective Communication - Ability to listen and effectively relay information to others in all forms of communication.
  • Communicates effectively and shares information appropriately with internal and external constituents through multiple mediums.
  • Interprets information, ideas, and instructions clearly in verbal and written communication.
  • Demonstrates active listening: checks for understanding and clarity by asking the right questions.
  • Maintains composure and communicates in a direct, truthful, transparent and positive manner.
• Critical Thinking - Ability to obtain, analyze, synthesize and evaluate information effectively.
  • Utilizes logical reasoning to make judgments in accordance with established professional and organizational criteria.
  • Objectively identifies goals and makes decisions by considering both short-term and long-term implications.
  • Creatively identifies opportunities to increase efficiency, simplicity and revenue (understands finite resources).
  • Effectively recognizes and considers the forces, events, entities, and people that effect a situation before making a conclusion.
• Organizational Acumen - The ability to understand and navigate governance, administration, and culture in the internal and external environment demonstrating commitment to organizational mission.
  • Acts in a decisive, timely and appropriate manner that is congruent with the organization’s values and goals.
  • Integrates and balances big picture concerns related to political, social and economic issues effecting the organization with day-to-day activities.
  • Knowledgeable of policies, practices, trends and information that impact the organization.
  • Demonstrates understanding of, alignment with, and a commitment to the university’s mission in serving our constituents.

In order to be considered for this position, you must upload a cover letter and resume with application. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.