Academic Assistant II

High school diploma or equivalent and three years of relevant experience.

The Opportunity:

The College of Journalism at the University of Florida is seeking a detail-oriented, collaborative, and highly organized Academic Assistant to support the Division of Graduate Studies.

In this role, you’ll serve as the first point of contact for applicants, students, and faculty, supporting the division’s core operations. The ideal candidate will have strong verbal and written communication skills, enjoy working as part of a team, and be comfortable managing multiple deadlines in a fast-paced environment. A keen eye for detail, excellent organizational skills, and a solid foundation in office administration are essential.

Key duties:

• Coordinates and communicates division deadlines.
• Assists division staff with maintaining records/files.
• Manages the tracking and reporting of enrollment data.
• Collaborates with faculty on maintaining course schedules, collection of course syllabi, textbook adoptions, etc.
• Coordinates the planning and execution of various activities and events.
• Maintains policy and informational updates in handbooks.
• Collaborates with the web team to facilitate updates to the website.
• Collaborates with division staff in overseeing all social media accounts.
• Assists with the creation and design of department materials such as newsletters, flyers, and social media graphics.
• Assists applicants by answering program and admissions questions.
• Responds to inquiries related to division policies and procedures. Must be knowledgeable of various aspects of the division so that inquiries are addressed and/or routed appropriately.
• Maintains division directories and listservs.

Why work with us?

UF is a top ranked University: The University of Florida is ranked #6 among public universities by U.S. News and World Report. UF has a student body of over 55,000 who come from all 50 states in the United States and more than 100 countries.

Our benefits are incredible: We offer top-of-the-line health insurance, a huge selection of supplemental plans, state retirement programs and more. Explore the comprehensive suite of options: https://hr.ufl.edu/benefits

We promote work-life balance: You will earn over a month of leave time every year plus 2 weeks of holidays and 8 weeks of paid family medical leave for life events. Accrual starts day 1 of employment! Check out all leave programs: https://hr.ufl.edu/leave

Advance your education: The University of Florida cares about developing its team members, and that includes reduced tuition toward higher education. We would support work toward earning a master’s or doctorate. See: https://hr.ufl.edu/professional-development/eep

$19.50 - $22.50 per hour; commensurate with education and experience

High school diploma or equivalent and three years of relevant experience.

• Bachelor's degree
• Experience with data tracking and reporting, including the ability to generate and interpret reports.
• Basic experience with creating visual content such as flyers, newsletters, or social media graphics.
• Demonstrated commitment to student support and success.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in work.
• Previous experience in an office or administrative setting.

• Must upload cover letter, resume, and list of references for consideration
• This position is in person, Monday – Friday, 8am – 5pm

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.