Conference-Event Planner III

The Office of Admissions is seeking a dynamic and organized Admissions Events Coordinator to join our team. In this role, you will be responsible for planning and executing events and meetings that support admissions efforts, as well as assisting with general admissions counseling and application review.

Key responsibilities include, but are not limited to:

Event Planning and Management

• Research, plan and manage admissions events, including booking venues, organizing catering, arranging transportation, and managing other logistical details to ensure a smooth and successful event experience.
• Track expenses to ensure they remain within budget and compile a final expense report.
• Coordinate schedules, secure necessary permits, arrange for audio-visual equipment, create and distribute event materials, and oversee the overall event timeline.
• Manage on-site logistics and operations for campus events, collaborating with internal staff and external campus partners.
• Respond to issues and ensure all aspects of the event are implemented as planned.
• Supervise student assistants assigned to work at the event.
• Compile guest and campus partner feedback to highlight strengths and areas for future improvement.
• Travel occasionally for off-campus events, both in and out of state. This includes handling admissions materials (up to 40lbs) and operating a state vehicle when necessary.

Admissions Counseling and Application Review

• Assist with general admissions counseling and freshman holistic application review process.
• Advise departments and applicants via phone, email, and in-person about additional credentials.
• Provide admissions presentations to campus visitors as needed.

 Other Duties

• Perform other duties as assigned by leadership, which may include assisting with special projects or supporting other areas within the Office of Admissions.
• Support the management of the Office of Admissions lobby.

This position is located at the University of Florida's main campus in Gainesville, FL and may be eligible for a flexible, hybrid work arrangement in accordance with the University of Florida and Division of Enrollment Management's policies.

$55,000 annually

In addition, we offer the following exceptional benefits:

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

For more information on benefits, please visit HR Benefits and Rewards (ufl.edu)

Bachelor’s degree and two years of relevant experience; or a high school diploma and six years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.

Valid Driver License is required.

• Excellent verbal and written communication skills
• Strong organizational and time management skills with a proven track record of successfully managing events
• Demonstrated abilities in problem-solving and attention to detail
• Ability to exercise good judgment and work with minimal supervision
• Strong interpersonal skills and a demonstrated ability to work and communicate with a variety of stakeholders
• Ability to present in front of large audiences

Applicants must upload the following documents to be considered for the position:

1. Cover Letter
2. Resume
3. List of References

Applications must be submitted by 11:55p.m. (ET) of the posting end date.