Assist with student programming purchasing functions for department

• Facilitate procurement of goods and services for student programming across the department
• Create carts in UF MarketPlace to initiate purchasing of items
• Review purchasing requests in internal departmental purchasing system
• Review and maintain pending purchase orders; follows up as needed
• Responsible for communicating status updates or information on purchases to requestors

Lead the receipt and distribution of goods

• Lead the receiving and checking-in of goods delivered to the central receiving area
• Review and approves receiving documentation for completeness and accuracy; ensure items match purchase orders
• Prepare received orders for distribution to requestors; distribute as needed

Manages the Office Services photocopy area, mailroom, and office supply areas

• Manage and operate photocopy services for the department
• Support unit office by responding to walk-in requests, answering phones, and responding to email inquiries
• Responsible for ordering, tracking, and issuing all office supplies for the department
• Provide support for all mail functions and acts as liaison for University Mail Services, United States Post Office, and other special mail delivery services (e.g. UPS, FedEx); sort incoming mail/packages and deliver to appropriate area or individual; process outgoing mail
• Deliver departmental bank bag to Criser Hall daily

Assist with processing receiving, delivery of items as well as maintaining inventory for all products purchased within area of responsibility

• Ensure orders received are complete and accurate following up with vendors as required
• Coordinate delivery of items as well as distribution to the various internal units after items are received
• Serve as back-up to fulfill inventory supply requests from current inventory of products as needed
• Assist in the loading and unloading of supplies and equipment to the receiving areas
• Assist in maintaining inventory of materials and supplies for area of responsibility
• Assist with conducting physical inventories of supply warehouse and furniture shop operations

Develop reports, handle special projects, tasks, and other duties as assigned.

• Perform administrative tasks as required such as filing, scanning, and faxing
• Operate state vehicles 

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.