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The Library Services Assistant performs a variety of public service, marketing and technical roles in support of the Architecture & Fine Arts Library (AFA). Provides circulation and reference services. Assists patrons with printers and other library equipment. Assists with processing new materials. Assists with collections workflow and projects including inputting data into order forms. Assists with ongoing project to move periodicals backfiles to storage and shift collections. May assist with creating social media posts and marketing collateral for Library services and events.
ESSENTIAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION 50% PUBLIC SERVICES
- Works at the AFA Library service desk, providing basic and supervisory circulation services as needed to provide continuity of service and to provide support to student staff
- Helps to maintain an environment conducive for study and research by ensuring that reading room policies are observed
- Assists patrons with printers, scanners and other technology within the Library
- May open or close the library according to established procedures, when scheduled to do so
- May occasionally work desk shifts at the Education Library during low staffing periods
- Provides directional, basic, and specialized reference, referring patrons to subject specialists when appropriate
- May provide reference service via Ask A Librarian (chat service)
30% COLLECTIONS SUPPORT
- Assists with processing new materials
- Assists with processing course reserves
- Assists librarians with collection development by searching our holdings against publisher catalogs and lists of gift materials, and by filling out order forms for selected new books and media
- Assists with ongoing project to transfer periodical backfiles to storage and subsequent collections shift
10% SOCIAL MEDIA / MARKETING/EVENTS SUPPORT
- Creates content for AFA Library’s social media presence across various platforms
- Assists AFA staff with marketing workshops and events through creating and distributing signage, handouts, and other promotional activities
- Assists with planning and logistics of library exhibits and events
5% OTHER DUTIES AS ASSIGNED
- Contributes to ad hoc projects as assigned
MARGINAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION
5% OTHER DUTIES AS ASSIGNED
- Participates in staff development and training to upgrade job related skills.
- Attends departmental and libraries-wide meetings
SUPERVISION
Received:
Reports to AFA Library Access Services Manager. Employee will receive training in job functions; meets with Supervisor as necessary to coordinate activities and planning; actively participates in periodic AFA Library staff and departmental staff meetings.
Exercised:
n/a
NORMAL WORK SCHEDULE
This is an hourly, time-limited position for Spring Semester, 2025. Anticipated hours are 40 hours/week normally scheduled between 8am and 6pm, Monday-Friday. Occasional evening or weekend hours may be required. Hours during Spring break, intersession, holiday, and emergency periods, will vary.
REQUIRED LICENSES, CERTIFICATIONS, AND OTHER SPECIFIC REQUIREMENTS OF LAW
N This position is responsible for meeting the requirements of the rules of University of Florida, 6C1-3.022 Finance and Administration; payment to vendors; payment processing guidelines, as amended, regarding the approval and/or processing of vendors’ invoices and/or distribution of warrants to vendors.
N The position requires licensure, certification, or other special requirements (if YES, please specify).
N The position requires a criminal background check. All positions in the Libraries require a criminal background check.
Y This position is subject to federal and state privacy regulations. If YES, please specify why under Statement of Responsibility for Confidential Data.
STATEMENT OF RESPONSIBILITY FOR CONFIDENTIAL DATA
Employee will have access to library patron personal data (UF status, addresses, email, and UF identification) via the library circulation system and PeopleSoft databases such as UF Directory, OneUF, Identity Management, and Job Data.
OTHER CHARACTERISTICS OF THE POSITION
N/A
POLICY MAKING AND/OR INTERPRETATION
May recommend changes and/or additions to the established policies and procedures of the department.
PROGRAM DIRECTION AND DEVELOPMENT
n/a
COMMUNICATION
Participates in departmental and library wide meetings. Communicates with library patrons about their information needs. Daily contact with members of the University of Florida community, including students, staff and teaching faculty and with visitors to the UF campus.
MONETARY RESPONSIBILITY
None at this time
CREATIVITY, STRATEGY AND LEADERSHIP
Creativity may be required to create content for marketing vehicles including social media, signage, and physical displays.
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