Responsible for facilities-related purchasing functions for department

• Lead efforts for the procurement of materials, supplies, and services for facilities-related work across the department
• Review and submit requisitions into UF MarketPlace, ensuring accuracy of financial information
• Create, review, and approve supply requests in internal departmental purchasing system
• Review and maintain pending purchase orders; follow-up as needed
• Lead the process for solicitation of quotes from vendors
• Communicate, collaborate, and provide information to departmental unit personnel regarding status of purchases and future projected needs
• Develop specifications for procuring obsolete or hard to find items
• Analyze product usage, project future needs, and make recommendations to improve purchasing operations and services provided
• Assess and evaluate new products, replacements products for items being discontinued, and future needs assessments
• Interpret and ensure compliance with departmental and University policies, guidelines, and other relevant regulations
• Develop and implement policies and procedures related to departmental purchasing functions; plan and adjust purchasing operation and functions
• Facilitate the return for credit or replacement of commodities that are defective or not needed.
• Serve as a liaison with UF Procurement, as needed
• Serve as a backup for procurement of non-facilities related services and goods

Responsible for vendor relationship management and procurement coordination

• Establish and maintain relationships with vendor representatives for the purpose of obtaining competitive price quotes, following up on outstanding orders and deliveries
• Assist in the solicitation of competitive price quotes and required order information to maintain timely processing of orders
• Maintain current vendor and product files
• Coordinate with vendors to maintain and update their supplier information within the University’s Procurement Systems
• Coordinate with vendor to maintain current insurance certificates on file to facilitate purchasing processes 

Assist with the receipt and distribution of goods

• Assist with the loading and unloading of supplies and equipment to receiving areas
• Assist in the receiving and checking-in of materials delivered to multiple departmental areas.
• Review and approve receiving documentation for completeness and accuracy; Ensure items match purchase orders.
• Process newly issued purchase orders and prepare for distribution to multiple departmental areas. 

Develop reports, handle special projects, tasks, and other duties as assigned

• Serve on Division of Student Life or University of Florida committees as needed
• Operate state vehicles 

A bachelor’s degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.