Academic Program Spec II

Apply now Job no: 530926
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Allied Health, Health Care Administration/Support

Classification Title:

Academic Program Spec II

Job Description:

Student Services Coordination

Provides academic advising for students in graduate programs under the direction of the Concentration
director. Monitors completion of academic program requirements (milestones) for students. Provides
guidance to and assists Instructors and Directors with student issues as directed (accessibility, academic
probation, C grades, honor code violations, student/instructor/facilitator issues). Coordination of
comprehensive examinations by being responsible for student instruction, exam set-up, submission,
revision, grading and completion documentation. Coordinates final terms requirements: degree applications, commencement activities, exit information, and alumni surveys. Collates student feedback, provides feedback to faculty members, creates proposals, and manages the implementation of any recommended revisions to the academic programs. Coordinates and manages non-distance learning Master’s program admission process. Actively communicates with students enrolled in the on campus academic programs using e-mail, telephone, to deliver information and drive engagement. Develops student materials (policies, procedures, student handbook, and orientation materials) for faculty review.  Provides guidance for all concentration students from entry into the concentration through doctoral defense and graduation. Coordinates with Concentration Director the annual graduate student recruitment events. Coordinates the concentrations graduate faculty status process with the UF Graduate School. Coordinate and manages limited aspects of the on-line distant learning graduate certificate and master’s programs including on-book and off-book distance learning courses/sections. Coordinates
special projects that affect the concentration’s graduate students and their success in the program.

Course Management for academic program courses and select professional program courses.

Serves as the course coordinator & liaison for all academic & professional courses directed by Pharmacology & Therapeutics faculty. Manages all Department-directed courses including course scheduling, course development, course evaluations, exams creation and coordination, course grading, petition development and monitoring, as well as any ad hoc reports request by the Department Chair and/or Concentration Director. Serves as the liaison to the professional course directors and initiates frequent communication to ensure smooth course coordination.

Program Coordination

Coordinates all Master’s admission processes and procedures for the Department’s academic programs.
Coordinates academic program meetings to address program needs and coordinate completion of projects. Coordinates with campus committees and personnel to ensure compliance with university rules and regulations. Maintains documentation of program coursework and grades for accreditation and reporting: course grade book and finals. Provides consultation and support for the Department Distance Learning program and initiatives.

Performs related duties as requested by the Chair, Concentration Director, Director, or as deemed appropriate to the accomplishment of the responsibilities and functions of the academic programs.

Expected Salary:

$51,000 - $58,000 

Minimum Requirements:

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and

Preferred Qualifications: The ideal candidate will have:
  • Experience working in an academic department, and with student services coordination & management.
  • Extensive experience with the UF Student Information System (SIS), Academic Activities Report (AAR),
  • Graduate Information System (GIMS), Excel, MS Word.
  • Proven ability to conduct responsibility with a high degree of professionalism and able to consistently maintain confidentiality.
  • Proven ability to communicate effectively, both verbally and in writing.
  • Proven ability to establish and maintain effective working relationships.
  • Proven ability to plan, organize, and establish student services related priorities.
  • Knowledge of the academic rules, regulations, and policies of the Graduate School, Office of Registrar, Office of Admissions, Office of Distance Education, and College of Medicine, is preferred.
  • Knowledge of general office procedures.
  • Experience with operating office equipment.
  • Valid driver’s license
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

M-F from 8:00 am to 4:30 pm (with ½ hour lunch). (40 hours/week). Additional hours may be required
during high volume times, such as student recruitment, special events, and new student orientation, etc.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No


Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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