About This Role:

Recruitment, Position Management & Organizational Structure

• Oversee recruitment for faculty and staff. This includes job description development, approvals, posting/advertising, and salary/benefit package recommendations.
• Coordinate with COM-HR to advise on salary data and provide recommendations to leadership for positions.
• Maintain departmental employee database and produce/maintain all organizational charts.
• Oversee and ensure timely compliance verifications, including E-Verify completion for all appointments.

Hiring and Onboarding

• Manage hiring and onboarding for all CHFM faculty, regional programs providers, residents, fellows, staff, OPS, graduate students, courtesy appointments, and Shands mid-levels.
• Serve as primary liaison with UF, COM, Shands HR, credentialing offices, FL Board of Medicine, DEA, and Self-Insurance Trust.
• Oversee credentialing, reappointments, and provider enrollment for faculty, regional program physicians, and APPs; ensure timely completion of PLQs, NPIFs, billing forms, and licensure tracking.
• Enter faculty/academic appointments into UF systems; maintain University, Hospital, and departmental databases, including internal Shands employee records.
• Coordinate pre-employment assessments, health clearances, bloodborne pathogen requirements, and ID badge requests.
• Ensure orientation and onboarding processes comply with departmental and institutional standards for all UF and Shands hires.
• Provide guidance to faculty and staff on benefits, policies, and processes; collaborate with ICOE for visa-related hires.
• Collaborate with Immigration Center of Expertise (ICOE) in COM-HR on hires that require visas.
• Process volunteer and shadowing requests

HR Operations, Employee Relations & Policy Oversight

• Oversee HR functions including classification and compensation, leave management, staff relations, performance evaluations, and employee communications for UF and employees.
• Advise, in collaboration with COM-HR, on departmental managers and employees on HR policies and maintain compliance with University, College, and Department requirements.
• Maintain personnel and APP files; produce reports, summaries, charts, and presentations as needed.
• Coordinate FMLA processing, track mandatory trainings, and ensure timely completion.
• Provide weekly personnel updates to the Vice Chair of Administration and assist in policy development and implementation, as needed.
• Develops and maintains onboarding tools and training to assist administrators, faculty, and supervising staff implementation.
• Manage communication to all CHFM employees related to employment, benefits, retirement, and all other personnel-related topics as directed by the COM-HR representatives and representatives of the UFHR to ensure all CHFM employees have information timely.
• Oversight and management of the SharePoint system for the CHFM department.
• Serve as Primary DSA for the department; ensure appropriate security and identity access for all employees. Monitor system access reports to ensure compliance and accuracy.

Timekeeping & Payroll Support

• Manage timekeeping processes for departmental and CHFM clinic staff; ensure policy compliance.
• Verify pay accuracy and oversee Kronos processes for Shands employees.
• Maintain leave balances; assist staff with pay/leave/OT questions.
• Approve exempt time entered by Admin Support positions and ensure correct comp-leave usage.

Administrative Operations Oversight

• Provide support and supervision to the Administrative Assistants and Support staff within the department’s core administrative office.