University of Florida - Details - Administrative Spec III

Administrative Spec III

Apply now Job no: 531486
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department:18000000 - COLLEGE-EDUCATION

Classification Title:	Administrative Spec III
Job Description:	Strategic Leadership: Serves on the management/leadership team with the Director to help with all essential UFLI administrative operations, including contracts, facilities, and event management. Assists the Director in developing and implementing operational goals and objectives that align with the overall UFLI strategic plan. Participates in formulating and implementing policies and procedures. Supervises the day-to-day operations and has Center-level approval. Supervision & Facility: Supervises the Center’s daily operations, including facilities, and coordinates the HR activities of the Center from hiring searches and onboarding to supporting professional development and tracking employee retention and satisfaction. Responsible for ensuring the Center’s activities comply with University, State, and Federal regulations and for supporting an inclusive working environment that is free from discrimination and harassment. Organize and Coordinate Center Operations & Event Management: This individual will work with other UFLI Personnel to coordinate travel, meetings, and presentations as directed by the Director; Coordinate, manage & support the logistics and production of multiple implementation specialists: Manages contract processes with schools, districts, and other outside organizations and consultants. This will involve developing an extensive calendar or database where all professional development is logged and categorized by date and implementation specialists. May also have to prepare agenda and/or other related materials for various meetings. Communication and Dissemination: Develop comprehensive communication strategies in collaboration with college, university, and Center Director to effectively disseminate finds from Center initiatives to foster collaborations with local, regional, state, national and international partners. Utilize various mediums such as publications, presentations, and digital platforms to amplify the impact and visibility of outcomes for internal and external stakeholders and perform other related duties as assigned. Provides administrative support to the UFLI Director: This may include calendars, communications, and activities with UFLI staff, as well as with external constituents and partners. Must be able to identify, evaluate, support, and solve complex issues as related to the Center. Other duties, as assigned by Director
Expected Salary:	Salary is competitive and commensurate with education and experience.
Minimum Requirements:	Bachelor’s degree and five years of relevant experience; or an equivalent combination of education and experience.
Preferred Qualifications:	Proficient in Microsoft Office- Word, Excel, PowerPoint, Outlook, Teams; must be very detail oriented; able to work independently and with a team; able to work with existing and new technology and manage databases; ability to project a positive impression in in-person and virtual settings; deals with different levels of administration; have outstanding telephone manners; proficient in responding to emails accordingly.
Special Instructions to Applicants:	In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Advertised: 08 May 2024 Eastern Daylight Time
Applications close: 22 May 2024 Eastern Daylight Time

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Position	Department	Location	Closes
Administrative Spec III	18000000 - COLLEGE-EDUCATION	Main Campus (Gainesville, FL)	22 May 2024
The Administrative Specialist III for the University of Florida Literacy Institute (UFLI) reports to the Director of UFLI, and oversees the administrative support of the center. Specifically, the Administrative Specialist III oversees various administrative functions (e.g., day-to-day operations and human resources) of the Center and facilitates collaborative partnerships with diverse constituents and partners within and beyond the Center. The Administrative Specialist III requires a dynamic individual with a varied skillset who can work independently to coordinate multiple tasks, engage in strategic planning, demonstrate high-level thinking, employ impactful decisions, organize and manage staff activities, and foster collaboration among internal and external partners. This position is responsible for the administration and daily operations of UFLI. The Administrative Specialist III will serve as a liaison between UFLI and other UF entities. This position will work closely with the Director, the UFLI Financial Analyst II, and other administrative positions. This individual assists and advises the UFLI Director on matters involving the Center’s administration and operations. The Administrative Specialist III must be adaptable, able to perform a multitude of tasks, and manage a growing team at a high competency level necessary to meet the changing priorities and innovative directions of the Center.

Position	Department	Location	Closes
Administrative Spec III	18000000 - COLLEGE-EDUCATION	Main Campus (Gainesville, FL)	22 May 2024
The Administrative Specialist III for the University of Florida Literacy Institute (UFLI) reports to the Director of UFLI, and oversees the administrative support of the center. Specifically, the Administrative Specialist III oversees various administrative functions (e.g., day-to-day operations and human resources) of the Center and facilitates collaborative partnerships with diverse constituents and partners within and beyond the Center. The Administrative Specialist III requires a dynamic individual with a varied skillset who can work independently to coordinate multiple tasks, engage in strategic planning, demonstrate high-level thinking, employ impactful decisions, organize and manage staff activities, and foster collaboration among internal and external partners. This position is responsible for the administration and daily operations of UFLI. The Administrative Specialist III will serve as a liaison between UFLI and other UF entities. This position will work closely with the Director, the UFLI Financial Analyst II, and other administrative positions. This individual assists and advises the UFLI Director on matters involving the Center’s administration and operations. The Administrative Specialist III must be adaptable, able to perform a multitude of tasks, and manage a growing team at a high competency level necessary to meet the changing priorities and innovative directions of the Center.

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Administrative Spec III

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