| Job Description: |
Financial Management: Maintain, monitor, and circulate monthly reports for departmental administration. Coordinate with department personnel and Sponsored Project Administration team on payroll distributions, spending analyses, and budgetary changes. Process journal entries and expense transfers for non-sponsored funds. This position will also be working closely with other areas of support such as human resources, sponsored project administration, and related personnel as needed to aid with the accurate management of the unit’s budget and cash flow. The position will also track salary savings accrued by faculty and develop timely reporting mechanisms to advise administration and faculty on the status of accounts. This position will be responsible for recording and reconciling financial commitments and disbursement of departmental commitments. The position will also track salary savings accrued by faculty and develop timely reporting mechanisms to advise administration and PIs on the status of accounts.
Reconciliation: Undertake monthly reconciliation for payroll and operating expenses in line with university-recommended fiscal responsibility practices. Works with IFA to analyze data from expenditures and assists unit leader with budget optimization based on the availability of funding/resources. Have a good understanding of managing various funding sources such as Appropriations, Cash, M&S, Equipment Use, Distance Learning, Foundation, and Grants. Ensures compliance with federal, state, university, and sponsoring agency regulations, policies, and procedures.
Customer service and communication: Provides accounting support, and excellent customer service and ensures clear communication channels between core offices ( IFAS and UF) and end users. Assists departmental administration in fulfilling core values by analyzing current processes and making recommendations for improvement. Proactively identifies and communicates problems and opportunities; seeks input and participates in implementing solutions. Liaise with the IFAS financial processing division regarding the timely processing of PCard transactions, accounts payable, requisitions/purchase orders, expense reports, travel authorizations, and primary liaison for journal entries.
Participates in special projects, generating reports assists with providing information as needed and performs other duties as assigned.
|
| Preferred Qualifications: |
Experience with PeopleSoft and UF policies and procedures
Knowledge of myUFL as it relates to payroll, fiscal functions, account reconciliations and budgetary reporting
Proficient in Microsoft Office including Excel
Must be able to work well in a team environment
Excellent judgement and decision-making ability
EXPERIENCE and KNOWLEDGE:
-Experience with university, state and federal regulations regarding fiscal and budget, and understand how HR procedures work in conjunction with fiscal and budget.
- Excellent customer service (required)
- Knowledge of myUFL as it relates to financial applications
- Knowledgeable on effort and space reporting
- Knowledge of university and state regulations regarding fiscal, budget, HR and payroll matters
SKILLS
- Critical thinking skills (required)
- Demonstrated problem-solving skills (required)
- Excellent verbal and written communication skills
- Should have advanced knowledge of MS Excel and proficient with other Microsoft applications.
ABILITIES
- Ability to work well in a team environment (required)
- Ability to work independently (required) with guidance from supervisors
- Ability to organize, and manage, in a fast-paced environment
- Excellent judgment/decision-making ability
OTHER QUALIFICATIONS
- Practices excellent customer service (required)
- Professional attitude that is conveyed in all interactions and communications (required)
- Self-motivated (required)
- Attention to detail (required)
|
| Special Instructions to Applicants: |
This position has been reposted. Previous applicants are still under consideration and need not reapply.
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
|