| Job Description: |
The Opportunity:
Are you a self-motivated, forward thinker with the ability to juggle multiple deadlines? The College of Journalism at the University of Florida is seeking an Academic Assistant, that enjoys collaborating with different teams, to join the Division of Graduate Studies.
In this role, you will be the first point of contact for applicants, students, and faculty regarding the main operating functions of the division. Candidates must possess strong organizational skills with the ability to work under pressure, produce within deadlines, and work as part of the divisions’ teams. Strong attention to detail and accuracy is vital. Candidates must possess excellent verbal and written communication skills, as well as strong knowledge and proven experience of general office skills.
Key duties:
- Coordinates and communicates division deadlines.
- Assists division staff with maintaining records/files.
- Manages the tracking and reporting of enrollment data.
- Collaborates with faculty on maintaining course schedules, collection of course syllabi, textbook adoptions, and processing of international/exchange visitors.
- Coordinates the planning and execution of various activities and events.
- Maintains policy and informational updates in handbooks.
- Collaborates with the web team to facilitate updates to the website.
- Oversees the processing of travel grant requests.
- Collaborates with division staff in overseeing all social media accounts.
- Manages packaging and shipment of recruitment items.
- Assists applicants by answering program and admissions questions.
- Responds to inquiries related to division policies and procedures. Must be knowledgeable of various aspects of the division so that inquiries are addressed and/or routed appropriately.
- Maintains division directories and listservs.
- Coordinates meetings and maintains calendar bookings.
About the College of Journalism and Communications (CJC)
CJC has 74 full-time faculty members teaching in four departments: Advertising, Journalism, Public Relations, and Media Production, Management and Technology. A recognized national leader in the field, the College is accredited by the Accrediting Council on Education in Journalism and Mass Communications (ACEJMC). To learn more: https://www.jou.ufl.edu/
The University of Florida is an equal opportunity/affirmative action employer and is committed to increasing the diversity of its faculty. We welcome nominations from anyone who would bring additional dimensions to the University’s research, teaching and service mission including women, members of minority groups, protected veterans and individuals with disabilities.
About the University of Florida
The University of Florida is a member of the Association of American Universities, is categorized in the Carnegie Commission’s top tier of research universities, and is ranked #5 among public universities by U.S. News and World Report. UF has a student body of over 55,000 who come from all 50 states in the United States and more than 100 countries. The university and greater Gainesville communities enjoy a diversity of cultural events, restaurants, year-round outdoor recreational activities, and social opportunities.
About the City of Gainesville
Gainesville (http://cityofgainesville.org) is one of the state’s centers of education, medicine, cultural events, and athletics. Gainesville is one of the most attractive cities in Florida. The city is in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, and water-based activities. For additional information on Gainesville, FL and population demographics, follow this link: Explore Gainesville in 60 Seconds.
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