Administrative Spec I

• Responds to routine and moderately complex questions or issues regarding policies, procedures, and
  processes and ensures compliance at the unit level.
• Coordinates particular support activities within an office or provide direct support to faculty or
  management staff. Oversees and facilitates community events for the division.
• Coordinates travel arrangements, makes reservations and processes reimbursements.
• Drafts correspondence and reports. Creates or maintains unit filing systems or workflows.
• Maintains office supply inventory, interacts with vendors, serves as unit contact for space, equipment
  or facility issues. Maintains subscriptions, order office supplies, ensures correct cost allocations and
  circulates mail.
• Organizes and performs all office and clerical functions including, but not limited to, setting
  appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes and
  organizing and maintaining calendar appointments/scheduling for Division Chief and Associate Director.
• Ensures the scheduling in advance of adequate rooms, reservation and delivery of needed
  equipment and catering of food, when appropriate, for meetings and training sessions.
• Facilitates the coordination of regional trainings throughout the year.
• Updates and maintains inventory lists for protocols and equipment as required by the Florida
  Department of Education.
• Oversees and coordinates volunteers and volunteer paperwork.
• Develops and maintains pediatric resident schedule for developmental pediatric rotations and
  ensures resident completion of necessary assignments needing to be turned in to Division Chief. Builds
  resident schedule each month.
• Assists with special projects as assigned.

$21 to $24 per hour depending on education and experience.

Bachelor's degree; or an equivalent combination of education and relevant experience.

• Associate's or Bachelor's degree in a relevant discipline such as Healthcare Administration, Business, or related field, with five years of operational experience in an ambulatory practice setting in the same or similar specialty.

This is a time-limited position.  Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available.

Background Check is Required.

To be considered you must upload your Cover Letter, Resume/CV, and 3 References.

University of Florida College of Medicine – Jacksonville:   Visit this link to watch the video.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.