Post Award Management & Reporting
The employee will work closely the faculty/PIs to provide comprehensive award management and daily monitoring of post award activities, including but not limited to: budget transfers, incremental funding releases, budget modifications and adjustments, advance funding requests, supplemental funding requests, subaward monitoring, no cost extensions, cost sharing, cost transfers, non-financial report submissions, etc.  The employee will be responsible for tracking and communicating budget projections to PI’s, and reconciling charges placed sponsored projects.

Payroll/Effort Management
The employee will be responsible for managing payroll distributions and effort for the assigned PIs. This includes providing payroll distribution/LOA information to the HR office for entry in myUFL, providing college with PDRRs for payroll distributions shared by more than one department, reconciling payroll on a timely basis to ensure payroll charges are consistent with information provided, preparing payroll cost transfers as necessary.

Effort duties include working with AD to ensure project effort commitments on Faculty Assignment Reports (FARs) are accurate, monitoring effort commitments and coordinating changes with Cost Analysis, understanding current federal and university Effort Reporting policies , reviewing and distributing effort reports in myUFL per faculty input, working with PI to resolve any commitment concerns, ensuring the reports are completed in a timely manner.

Pre-Award Administration
The employee will be responsible for serving as a backup for all pre-award administration with proposal preparation and should be able to independently prepare and submit proposals, which includes but is not limited to knowing agency guideline requirements; advising faculty on required budgets and documents specific to each proposal; preparing budgets compliant with sponsor’s guidelines and applying appropriate indirect cost rates; preparing cover sheets, current and pending documents, conflict of interest documents and will assist when needed with the preparation of sub-awards and subcontracts that are issued to sub-recipients under prime federal or non-federal grants, cooperative agreements, and contracts.

Other duties
As the position evolves, other duties might include approving reimbursements, requisitions, travel and PCard expenses charged to sponsored accounts, including verifying that expenses adhere to UF policies, award terms and federal regulations with special attention to allowability, allocability, reasonableness and consistency with award objectives.

Ability to communicate well both verbally and in writing with faculty, staff and various funding sponsors.

Ability to act as liaison and use communication skills with professionals of various contract and grant funding sources.

Ability to evaluate and provide assistance in the preparation and submission of proposals and to evaluate data relative to proposal submission.

Knowledge of and accountable for all current rules, regulations, policies and procedures relating to the funding sponsors, the State of Florida and the University of Florida.

Ability to understand and utilize problem solving techniques.

Ability to establish and maintain effective working relationships with others. Professional code of conduct becoming of a public employee.

Ability to work independently with supervision and use good judgment to set priorities.

Knowledge and understanding of the University Research Administration structure is a must. Proficiency in all office applications necessary for efficient execution of their duties. This includes at a minimum, PeopleSoft, Adobe applications, email clients, and Microsoft suite of applications like Excel, Word, PowerPoint.