The financial duties of this position include, but are not limited to, preparing and maintaining fiscal records and program reports, scheduling and coordinating events and balancing accounts monthly/annually. Processing and/or approving purchase requisitions, travel requests and expense reports, check requests, on-line vendor payments and program registrations.
Weekly deposits to UF account, maintains shadow account, 182 and 171 accounts.
Coordinate fiscal aspect of federal, state and county grants and prepare budget reports
Maintain and monitor budgets related to state and county annual operating budgets. Track expenditures appropriately
Utilize UF and County Pcards. Copy receipts from appropriate network and obtain commodity codes for each transaction
Enter bank deposit information in UF PeopleSoft system
Process check requests, invoices, vendor payments, and program registrations. Prepare and maintain associated reports. Initiate and complete work order requests for facilities. Maintain inventory records, including office supplies, equipment, and other materials.
Handles purchasing of all office supplies, operating supplies and office equipment. Processes invoices for payment. Keeps current all additions and deletions to county property records and coordinates yearly property inventory.
Adhere to building opening and closing procedures.
Maintains specialized program email lists for disseminating Extension program information.
Educate citizens, organizations, and agencies about Extension services. Direct citizens, organizations and agencies to appropriate agent/resources.
Prepares yearly department budget. Tracks department expenditures and prepares budget amendments when necessary.
Handles all financial aspects of 4-H Association including check requests, deposits, bi-annual sales tax report. Prepares monthly financial report using financial software.
Assist with program class registrations, payments and refunds as needed
Handle communication and administrative duties on behalf of County Extension Director as needed
Prepare agenda items, resolutions, Affirmation Action reports, county annual fiscal statement reports, strategic initiatives, performance measures, and other state and county reports. Take minutes from monthly staff and agent and quarterly EOAC meetings. Type minutes and file appropriate correspondence.
Assist with time approval and travel approval for Extension Agents
Maintain office scheduling via Microsoft Outlook
Serve as direct contact for Hernando County and UF IT department for computers, social media, and website maintenance and self-help
Provide support to meetings as needed including set-up, registration, technology and other duties as assigned.
For all office equipment (including postage meters) place orders for supplies, and schedule and coordinate service calls as needed
Order marketing materials, publications and program brochures.
Notify custodial worker, when building maintenance and/or up-keep is needed
Runs errands for the department and performs other duties as assigned
Monday-Friday, 8:00 AM to 5:00 PM, with an hour lunch break