Academic Assistant II

Apply now Job no: 502079
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Administrative/Professional
Department:16900000 - LS-BIOLOGY

Classification Title:

Academic Assistant II

Job Description: The Department of Biology is seeking an Academic Assistant II that is responsible for supporting the administrative activities of the Biology Major Office, which serves over 2,250 students. This cross-college office manages the undergraduate biology major that is shared between the College of Liberal Arts and Sciences (CLAS) and the College of Agricultural and Life Sciences (CALS). The Academic Assistant II works with the Lecturer, Director and the Biology Major Committee to advance the major by coordinating inter-college activities, providing database management, scheduling committee meetings, and working with CALS and CLAS students in identifying appropriate college academic resources. The Academic Assistant II interacts with undergraduate advisors, the Office of the University Registrar (OUR), Division of Sponsored Research (DSR), Student Financial Affairs (SFA), both CLAS and CALS Dean's offices, and other administrative offices. The Academic Assistant II works independently and makes important decisions affecting undergraduate students in the major, and will be located in the Biology Major Office in Bartram Hall. Duties and responsibilities include, but are not limited to:

  • Work with the Assistant Director, Director, and Biology Major Committee in the administration of the Biology Major Program, including scheduling and supporting committee meetings, and creating and maintaining files and forms relevant to the administration of the major.
  • Coordinate scheduling and administration of cross-college courses offered through the office.
  • Manage office scheduling and communications, including phone, email, and mail inquiries, and supervise undergraduate student assistants. 
  • Manage the communications with the seniors concerning their theses, and the collection and dissemination of the Honors proposals and theses. 
  • Assist students in identifying appropriate advising resources within CALS and CLAS, and in completing and submitting necessary forms and applications. 
  • Create and maintain Biology Major bulletin board and other duties as assigned by the Director and Assistant Director. 
  • Assist in preparation of grant application materials for submission to various organizations. 
  • Assist Kent Vliet with Material and Lab fees. 
  • Available to assist with additional assignments as needed.
Advertised Salary:

The salary range is $15.00 - $18.00 per hour, commensurate with qualifications and experience.

Minimum Requirements:
  • High school diploma or equivalent and three years of relevant experience.
Preferred Qualifications:
  • High school diploma and four years of relevant experience.

  • Facility with Microsoft Word, Excel and Outlook. 

  • Ability to interact professionally with students, faculty, and staff, in both written and oral communication.

  • Prefer knowledge of PeopleSoft, Word, Excel, PDF, ISIS, and student records systems. 

  • Excellent communication skills. 

  • Excellent customer service skills. 

  • Ability to work with a diverse population. 

  • Ability to work against deadlines in a busy office setting. 

  • Excellent computer skills.

Special Instructions to Applicants:

In order to be considered for this position, you must upload your cover letter and resume and a list of three references.  Please include with the references a telephone number and email address.

Application must be submitted by 11:55 p.m. (EDT) of the posting end date.

Health Assessment Required: No.


Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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