Communications Specialist

Apply now Job no: 501560
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Communications/Public Relations/Marketing
Department:57850100 - HN-PR AND MARKETING

Classification Title:

Communications Specialist I

Job Description:

The Communications Specialist will assist the Director of Marketing and Public Relations with the coordination of publicity and promotions, advertising, public relations and marketing of all programs and projects of the Museum. Essential functions of this position include:

  • Responsibility for design and print production of signage, flyers, publications, exhibition banners and advertising collateral.
  • Collaborating with museum's education staff and curators to create exhibition materials and guides that are directed toward specific target audiences.
  • Coordinating, writing, editing and organizing text for marketing & PR materials, including but not limited to brochures, advertising collateral, web content and e-mail announcements.
  • Updating news, developing content and encouraging interaction on the Harn's website, social media and other electronic communication formats.
  • Assisting the marketing and PR director with coordination of publicity and promotions, advertising, public relations and marketing.
  • Maintaining accurate outreach lists, databases of free listings and managing departmental archive files.
  • Conducting and coordinating surveys, such as visitor surveys and target audience research & evaluation.
  • Supervising department interns and volunteers, and outside design production.
  • Collaborating with student groups and Museum Nights committee on promotion to students.
  • Distributing museum promotional material, such as rack brochures & cards, on campus, around Gainesville and to various distribution outlets (mail, I-75 tourist info, e-mail blasts, etc.).
  • Coordinating outreach booths and activities related to festivals and programs taking place outside of the museum, such as the Gainesville Downtown Fine Arts Festival, 5th Avenue Arts Festival, UF Preview and UF Family Weekend, etc.
  • Coordinating daily fiscal and clerical responsibilities to include submitting PRFs, maintaining departmental supplies & ordering, and obtaining quotes. Assisting with the development & maintenance of departmental budget.
  • Researching new audiences and partnerships to promote museum exhibitions and programs.

Advertised Salary:

$35,000 -- $39,000

Minimum Requirements:

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Preferred Qualifications:

  • Demonstrated proficiency and excellence in writing and editing.
  • Proficiency in Microsoft Office (Word, Excel) and Adobe Suite Programs (Photoshop, Illustrator, and InDesign).
  • Ability to communicate clearly and accurately, both written and verbal.
  • Ability to carry out multiple projects with minimal supervision.
  • Strong organizational skills, ability to meet deadlines, ability to work independently and possess problem-solving capabilities.
  • Poised, confident, self-starter.
  • Passion for the work of museums.
  • Creative spirit.
  • Able to foster and maintain sound working relationships with Harn Museum staff, University of Florida departments and other key stakeholders.

Special Instructions to Applicants:

In order be considered, you must upload your cover letter and resume.

Health Assessment Required:


Advertised: Eastern Standard Time
Applications close: Eastern Daylight Time

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