Chair, Cataloging and Discovery Services

Apply now Job no: 495010
Work type: Faculty Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Library/Physical/Social Science
Department:55160100 - LB-CATALOG CHAIR

Classification Title:

Chair and Associate University Librarian or Chair and University Librarian

Job Description:


The George A. Smathers Libraries, University of Florida, seeks applications and nominations for the position of Chair for Cataloging and Discovery Services. The department provides descriptions for and access to materials and resources held at the University of Florida in all formats and subjects, including unique and cultural heritage collections. The department actively supports the digital publishing and data curation programs of the Smathers Libraries.

Reporting to the Associate Dean for Discovery and Access, the Chair for Cataloging and Discovery Services is a tenure track library faculty position which provides leadership, strategic vision and direction for fully integrating emerging metadata standards and linked data technologies into academic library cataloging practices. The Chair leads the department in implementing best practices and coordinates ongoing development of departmental staff committed to continual improvement. The Chair collaborates with departmental colleagues to achieve the department's goals, establish policies and procedures to escalate discoverability of collections in all material formats in accordance with library-wide priorities and support the Smathers Libraries' commitment to cooperative cataloging programs. These initiatives require wide consultation throughout the department and the library and considerable delegation of responsibilities to staff project groups. Additionally, this position is a key member of the Library's management team, ensuring organizational effectiveness, efficiency, and development of policies for library operations that are attentive to users' experience. 

The faculty in the department are actively engaged in standards development at the national and international level. The successful candidate will be a forward thinking leader who is knowledgeable and enthusiastic about the progressive nature of librarianship, the format of library collections, and the role of cataloging and metadata in extending discovery for library users. The Cataloging and Discovery Services department is active in the national and international cooperative cataloging initiatives of the Program for Cooperative Cataloging (PCC) — BIBCO, NACO, SACO, and CONSER. The expectation is that the strong participation in these programs will serve to shape, transform, advance and redefine the purpose of cataloging and discovery both locally and nationally.

The Chair will include individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in work activities to support all students and faculty and foster excellence in a diverse and global society. This position will pursue professional development opportunities, including research, publication, and professional service activities in order to meet library-wide criteria for tenure and promotion.


·  Leads cataloging and discovery services operations by setting well-articulated goals in congruence with the Libraries' strategic objectives; coordinates communications related to department activities; regularly measures outputs through monthly statistical reports; and routinely assesses needed resources.

·  Directs the work of the units comprising the department of 18 personnel, including evaluating the department's operational effectiveness through periodic reports, annual performance evaluations, staff development, and mechanisms for continual feedback from all personnel who work with Cataloging and Discovery Services.

·  Fosters a collaborative approach to achieving the department's goals, establishing policies and procedures to integrate and enhance discoverability of the collections in all material formats in accordance with library-wide priorities and supporting the Smathers Libraries' commitment to cooperative cataloging programs. These initiatives require wide consultation throughout the department and the library and considerable delegation of responsibilities to staff project groups.

·  Provides leadership in cataloging and metadata standards and services, promotes emerging digital information environments and metadata standards, and effective access to electronic materials.

·  Leads the department in system implementations, and works with other departments throughout the Libraries to ensure that Cataloging and Discovery Services is meeting demonstrated user needs.

·  Leads the department's involvement in digitization projects. Ensures that workflows and projects are designed to produce appropriate metadata schemes for proposed projects, creates and revises metadata for digital products, derives metadata from authorized bibliographic tools and sources, across a wide range of material (manuscripts, photographs, ephemera, maps, datasets, prints and drawings, rare books, and archival material) to support the library's digitization initiatives.

·  Coordinates agreements with representatives of the cooperative cataloging programs in which the Smathers Libraries participates, including assuming primary responsibility for assessing performance and representing the Smathers Libraries in negotiating terms and conditions of commitments.

·  Researches, analyzes and integrates cataloging trends in information management, which is an essential part of the Smathers Libraries' collection and access priorities.

·  Maintains active involvement in appropriate professional and subject related national, regional, and state organizations. Professional activity and leadership is expected in identifying and discussing cataloging issues with colleagues throughout the world.

·  Performs scholarly research and provides service at the institutional and professional levels as related to assignment and in accordance with tenure and promotion criteria.


Advertised Salary:

$67,700 - minimum salary at the Chair and Associate University Librarian rank,  inclusive of administrative stipend

$75,000 - minimum salary at the Chair and University Librarian rank, inclusive of administrative stipend

Actual salary will reflect selected professional's experience and credentials

Minimum Requirements:


·  ALA-accredited MLS or equivalent advanced degree in a relevant information field.

·  Appointment at the Associate University Librarian rank requires a minimum of 8 years of relevant experience; and appointment at the University Librarian rank requires 12 or more years of relevant experience at an advanced level.

·  Demonstrated leadership role in an information environment.

·  Strong management portfolio with experience leading change, supervising and promoting collaboration.

·  Expertise in national metadata content standards (e.g., RDA, AACR2, DACS, etc.), expertise in MARC and non-MARC encoding/structural standards (e.g. MODS, XML, EAD, etc.), or expertise in integration of emerging standards related to machine-readability.

·  Expertise necessary to enhance the discoverability of information resources.

·  Demonstrated knowledge of digitization practices related to cataloging.

·  Evidence of fostering staff professional development and growth.

·  Ability to work both independently and collaboratively with faculty, students, administrators and the general public.

·  Strong potential for meeting the requirements of tenure and promotion (outlined at

Preferred Qualifications:

·  Familiarity with the linked data environment, including emerging library initiatives (e.g. BIBFRAME) and name identifier systems (e.g., ORCID, ISNI).

·  Working knowledge of a foreign language.

·  Experience contributing bibliographic and authority records using national Program for Cooperative Cataloging standards or other national or international programs for descriptive, structural, and administrative metadata.

·  Experience using metrics to assess effectiveness.

·  Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in research, teaching, service and other work.

·  Experience working in an environment advancing digital initiatives.

·  Record reflecting substantive scholarship and research.

Special Instructions to Applicants:

Please note that this posting has specific instructions for the submission of application materials - see our website at: or the APPLICATION PROCESS section below for further details. Failure to submit the required documents may result in the application not being considered.

To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) a written statement outlining your thoughts on the changes in the field of cataloging to better contribute to discoverability (250 words); 3) your current resume or CV; and 4) a list of three references including their contact information (address, telephone number, and email).  The position will remain open until filled and applications will be reviewed as received. Incomplete applications will not be considered. If you have any questions or concerns about this process please contact Bonnie Smith, Smathers Libraries Human Resources Office, at

Health Assessment Required: No

Advertised: Eastern Standard Time
Applications close:

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