Administrative Specialist  III

Bachelor’s degree and five years of appropriate experience or an equivalent combination of education and experience.

The Administrative Specialist III assists the Department Chair and  Associate Director  in developing policies and procedures for the department and completes a variety of complex administrative duties including some clinical and office management functions.

Key Responsibilities Include:

• Scheduling all administrative appointments, making travel arrangements. Maintaining the appointment calendars for the Chair and Director, scheduling meetings and conferences
• Planning monthly faculty and leadership meetings
• Developing credentialing, budgeting and educational systems for the department
• Reviewing  all incoming correspondence, triaging based upon personal judgment and providing timely information to the Chair and leadership
• Assist with faculty promotion/tenure process
• Serve on USOPC committee by overseeing incoming referrals, coordination of scheduling and completing monthly USOPC report
• Assisting the Medical Director(s) with maintaining clinic schedules, monitoring clinic utilization, chart completion, EPIC templates and clinic operations
• Supervising staff of administrative assistants, responsible for time approvals, PTO requests/coordinating coverage employee quarterly evaluation and overall management

The Administrative Specialist III must work independently.

The expected work schedule for the position is 8:00 AM to 5:00 PM    Monday to Friday

$60,000 to $70,000 annually depending on education and experience

Bachelor’s degree and five years of appropriate experience or an equivalent combination of education and experience.

Experience in a healthcare setting

Familiarity with administrative support responsibilities to provide professional-level assistance effectively/proactively

Ability to compose own correspondence and edit/proofread that of others

Proficiency in Epic, Microsoft Office, including Outlook, Word, Excel and Teams

Demonstrate project management skills

Ability to maintain a professional approach at all times

In order to be considered, you must upload your cover letter and resume. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.