Human Resources Generalist I

Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

The Human Resource Generalist I will perform administrative task and services to support effective and efficient operations of the Department of Psychiatry. The incumbent is responsible for all personnel and payroll transactions for OPS, Housestaff employees, Fellows, and clinical post-doctorate associates.

About This Role:

HOUSESTAFF DUTIES: 

• Prepares the personnel/payroll packet for each new resident and clinical candidate.
• Drafts letter of offer and completes required appointment forms, requests all backup information, and submits to the Dean’s office. 
• Prepares and processes termination packet as each person completes the training program.
• Works with the Department Residency Training office to monitor postgraduate year (PGY) students level increases and submits appropriate forms to the Dean’s office. 
• Inputs housestaff budget into the College of Medicine database. 
• Verifies extra duty moonlighting payment requests for accuracy and inputs data into the College of Medicine extracurricular activities computer system to pay residents correctly.

PERSONNEL DUTIES: 

• Collaborate with departments on creating posting and vetting of Other Personnel Services (OPS) positions. Processes personnel appointments for OPS employees and student assistants.
• Ensures completion of required on-boarding paperwork and inputs into PeopleSoft system.
• Provides guidance and assistance to University personnel regarding human resource policies and procedures.
• Prepares all paperwork for OPS FTE changes, raises, and terminations Assists Administrative Specialist II with research post-doctoral associates.
• Processes volunteer appointment paperwork for multiple divisions.
• Prepares volunteer foreign national paperwork with Immigration Office.

PAYROLL: 

• Monitors payroll for Other Personnel Services (OPS), housestaff, clinical post-doctoral associates, research post-doctoral associates, and graduate students, ensuring these groups of employees are paid in a timely manner. 
• Review time sheets, and other information to detect and reconcile payroll discrepancies.
• Follow up with employees as required to meet payroll processing timeline. Verifies and process faculty leaves and submit in PeopleSoft.
• Run payroll, leave, new and term reports. Verifies housestaff extra duty payments.
• Requests off-cycle checks and cash refund requests (when needed).

GRADUATE STUDENTS: 

• Responsible for tracking and reporting semesterly updates of department graduate student spreadsheet that reflects all graduate student activities including appointments, tuition waivers, transfers, and terminations. 
• Enters graduate letters of appointments into PeopleSoft. 
• Enters graduate matriculation and fee waivers into PeopleSoft.
• Responsible for ensuring that all graduate student letter and evaluation documents are completed in a timely manner for input into PeopleSoft.

ADDITIONAL DUTIES: 

• Assists with impaired physicians training, and administering blood borne pathogen/biomedical waste training. 
• Tracks and monitors annual compliance and Health Insurance Portability and Accountability Act (HIPAA) training. 
• Maintain and update department’s databases with accurate employee information.

Coordinate and support department charitable initiatives by arranging division participation, distributing materials, and collecting department contributions. 

$23.94 - $26.34 hourly; commensurate with education and experience.

In addition, we offer the following exceptional benefits:

• Health, Dental & Vison Insurance.
• Staff Retirement Plans.
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave and 11 paid holidays annually.
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PLSF) Eligible Employer.

Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

EDUCATION & TRAINING: Bachelor’s degree (or an associate’s degree and four years of appropriate experience).

Administrative & Operational Competencies:

• Attention to Detail: Accurately prepares, processes, and reviews personnel and payroll transactions, ensuring compliance with institutional policies.
• Organizational Skills: Maintains up-to-date databases, graduate tracking spreadsheets, and appointment documentation for multiple employee types (e.g., OPS, housestaff, postdocs).
• Time Management: Manages multiple concurrent responsibilities and deadlines across payroll, onboarding, training, and appointment cycles.
• Confidentiality & Compliance: Handles sensitive HR records and medical/licensure information in compliance with HIPAA and institutional privacy policies.
• Technology Proficiency: Utilizes PeopleSoft, College of Medicine systems, and standard office

Human Resources Competencies:

• HR Transaction Processing: Demonstrated ability to process appointments, terminations, pay changes, and leave entries within enterprise systems (e.g., PeopleSoft).
• Recruitment Support: Assists with job postings, vetting candidates, and onboarding new OPS, graduate, and volunteer personnel.
• Policy Knowledge: Understands and applies University of Florida HR policies, payroll procedures, and compliance requirements across various employee categories.
• Payroll Administration: Reviews timesheets and manages payroll discrepancies, extra duty payments, and off-cycle check requests for accuracy and timeliness.
• Employee Lifecycle Coordination: Manages appointment documentation, licensing renewals, training compliance, and end-of-service processing for housestaff and clinical fellows.

Communication & Interpersonal Competencies:

• Professional Communication: Communicates effectively in writing and verbally with internal departments, external offices (e.g., Dean’s Office, Immigration), and faculty/staff at all levels.
• Customer Service: Provides guidance to faculty, staff, and students regarding HR policies and procedures with professionalism and responsiveness.

Collaboration: Works closely with the Residency Training Office, Administrative Specialist II, and other departments to ensure coordinated HR services.

In order to be considered, you must upload your cover letter, resume and list of three professional reference with contact information.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.