Accountant II

Financial Management: Maintain, monitor, and circulate monthly reports for departmental administration.  Coordinate with department personnel and Sponsored Project Administration team on payroll distributions, spending analyses, and budgetary changes. Process journal entries and expense transfers for non-sponsored funds. This position will also be working closely with other areas of support such as human resources, sponsored project administration, and related personnel as needed to aid with the accurate management of the unit’s budget and cash flow. This position will actively manage the recording and reconciling of financial commitments and the disbursement of departmental commitments. The position will also track salary savings accrued by faculty and develop timely reporting mechanisms to advise administration and faculty on the status of accounts. 

Reconciliation: Undertake monthly reconciliation for payroll and operating expenses in line with university-recommended fiscal responsibility practices. Works with IFA to analyze data from expenditures and assists unit leader with budget optimization based on the availability of funding/resources. Have a good understanding of managing various funding sources such as Appropriations, Cash, M&S. Equipment Use, Distance Learning, Foundation, etc. Ensures compliance with federal, state, university, and sponsoring agency regulations, policies, and procedures.

Customer service and communication: Provides accounting support, excellent customer service, and ensures clear communication channels between core offices (IFAS and UF) and end users. Assists departmental administration in fulfilling core values by analyzing current processes and making recommendations for improvement. Proactively identifies and communicates problems and opportunities; seeks input and participates in implementing solutions. Liaise with the IFAS financial processing division regarding the timely processing of PCard transactions, accounts payable, requisitions/purchase orders, expense reports, travel authorizations, and primary liaison for journal entries.  May occasionally communicate information through mass email announcements and departmental website.

$58,000 - $60,000

Bachelor’s degree in an appropriate area and two years of relevant experience.

EXPERIENCE and KNOWLEDGE:

-Experience with university, state, and federal regulations pertaining to financial management and fiscal processing and understand how HR procedures work in conjunction with fiscal and budget.

-Experience with PeopleSoft and UF policies and procedures

-Knowledge of myUFL as it relates to payroll, fiscal functions, account reconciliations, and budgetary reporting

-Knowledgeable of effort and space reporting

-Knowledge of university and state regulations regarding fiscal, budget and payroll matters

-Proficient in Microsoft Office, including Excel

SKILLS

- Critical thinking skills (strongly preferred)

- Excellent judgment and decision-making ability

- Demonstrated problem-solving skills (strongly preferred)

- Excellent verbal and written communication skills

- Should have advanced knowledge of MS Excel

- Proficiency in Office 365

- Ability to work well in a team environment (strongly preferred)

- Ability to work independently (strongly preferred)

- Ability to organize, and manage, in a fast-paced environment

OTHER QUALIFICATIONS

- Practices excellent customer service (strongly preferred)

- Professional attitude that is conveyed in all interactions and communications (strongly preferred)

- Self-motivated (strongly preferred)

- Attention to detail (strongly preferred)

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.