Fiscal Assistant I

Apply now Job no: 522006
Work type: Staff Full-Time
Location: Polk
Categories: Business/Accounting/Finance, Veteran's Preference Eligible
Department:60736000 - AG-CREC-INFRASTRUCTURE

Classification Title:

Fiscal Assistant I

Job Description:
  • Reconciler for P-card purchases.  Determines that purchases follow rules and regulations established by the University of Florida and State of Florida.  Verifies that we have all necessary backup required by State and UF attached to P-card charge forms so information can be scanned to the p-card transaction.  Ascertains funding for charge on indicated chartfield string and inputs transaction into PeopleSoft.  If there is any problem, contacts P-card holder and/or Vendor and resolves situation.  Works closely with IFAS Purchasing/Lake Alfred CREC in resolving any problems there might be.  Maintain all P-card files.  Reconciles monthly p-card aging report. 
  • Processing/Maintenance of Accounts Payable: Review invoices for completeness, accuracy and proper accounting form.  Verify compliance with FL Statutes 215.422 & University regulations.  Process invoices for payment including matching to correct purchase orders, vouchering, compiling, and faxing to Imaging in Gainesville.  Posts all invoice transactions in PeopleSoft accounting system.  Maintains accurate balances on all open purchase orders.  Close out purchase orders when they are completed or no longer needed.  Maintains filing system.
  • Processing/Maintenance of Accounts Receivable: Create invoices for EBA to be billed when notified billing is needed for EM lab, Pilot Plant, Grove charges and etc. Maintain Excel spread sheet log in numerical sequence for each fiscal year. Notify vendor when invoice is delinquent.
  • Works closely with supervisor in various projects.  Examples would be helping with space allocation, and keeping miscellaneous spreadsheets
Expected Salary:


Minimum Requirements:

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:
  • Knowledge of accounting principles.
  • Knowledge of basic computer operating techniques, Excel Spreadsheets & Office.
  • Ability to review fiscal documents for accuracy and completeness.
  • Ability to prepare accurate and complete fiscal reports. 
  • Ability to communicate effectively both verbally and in writing.
  • Ability to work independently.
Special Instructions to Applicants:

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required: No


Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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