Office Assistant

Apply now Job no: 515926
Work type: Staff Part-Time
Location: Escambia
Categories: Office/Clerical, Veteran's Preference Eligible
Department:60450000 - AG-EXPANDED NUTRITION PROGRAM

Classification Title:

Administrative Support AST l

Job Description:

Programmatic Support

  • Make copies, files, and other routine paperwork necessary to support the program.

  • Assist with program preparation, including but not limited to, making copies, shopping for food, preparing food, preparing program materials, and creating displays for public health events.

  • Prepare and submit evaluation paperwork, as needed.

  • Help coordinate with HR hiring.

Fiscal Operations

  • Understand policies and procedures related to time worked, leave, travel, and personnel, and purchasing.

  • Assist EFNEP Supervisor/Agent with review of fiscal and personnel paperwork, including time and labor, monthly travel reimbursement and receipts for accuracy and completeness.

  • Prepare and send paperwork to state office.

  • Keep appropriate files of all fiscal and programmatic paperwork.

  • Order supplies and materials as needed.

  • Assist EFNEP Supervisor/Agent with checking in deliveries, maintaining inventory, and keeping supplies organized.

 Programmatic Reporting

  • Assist EFNEP Supervisor/Agent with compilation of monthly report for state office.

  • Assist EFNEP Supervisor/Agent with mid-year, end of year, and other reports as required.

  Communications

  • Answer telephones, compose letters and emails, assist with planning meetings and monitoring calendars for all EFNEP employees in the county.

 Other duties as assigned by supervisor.

 

COMPETENCIES

Expected Salary:

$15.00/hour

Minimum Requirements:

High school diploma or equivalent and one year of relevant experience.

Preferred Qualifications:
  • Able to work with a team.

  • Motivated, self-directive individual.

  • Thorough understanding of Desktop Tools, saving in “cloud”, copying, scanning.

  • Writing and editing skills with proficiency in correct grammar.

  • Able to organize physical materials as well as electronic files, pictures, etc.

  • Ability to work independently and exercise judgment is required.
  • Excellent written and oral communication skills.
  • Familiar with basic computer programs, including Word Excel, and PowerPoint.
  • Ability to use equipment/hardware: desktop pc, laptop, copier/scanner/fax, and calculator.
  • Reliable daily transportation.
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a TEAMS Part-time position in Escambia County. 20 Hours per week from 8am-12pm, Monday through Friday.

May need to lift up to 25 pounds on occasion.

This is a time-limited position. 

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

Health Assessment Required: No

 

 
 
 
 
 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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