Research Coordinator III

Apply now Job no: 509828
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Research/Scientific/Grants
Department:11070000 - OR-PROGRAM INFORMATION

Classification Title:

Research Coordinator III

Job Description:

This position is one of the professional employees in the Office of Research’s Division of Research Program Development.  The division publishes the biweekly online FYI Newsletter, a resource for faculty seeking funding, coordinates the annual Research Opportunity Seed Fund program, coordinates the selection of UF’s nominees to limited application programs, assists in planning and coordinating large interdisciplinary research initiatives, and assists in preparing grants involving multiple schools, colleges, divisions, or institutions to support new research programs.

Facilitate team science process for proposal teams to prepare successful, large-scale, multidisciplinary proposals:

  • Match faculty with funding opportunities that are large and complex
  • Follow up on limited submission programs that did not have any applicants
  • Organize collaboration meetings between faculty.  Project team leadership, facilitation, and communications.
  • Identification of faculty partners in other departments or at other colleges/universities.
  • Facilitate team-trips to DC when necessary for preparation of large collaborative proposals.  Work with Sarah Mathias to plan thematically-based trips based on FL delegations’ requirements

Proposal writing, editing and electronic submission duties:

  • Assist in the writing of non-technical parts of the proposal (plans for management, education, diversity, outreach, innovation, commercialization, economic development, evaluation, postdoctoral mentoring, data management, etc.).
  • Write and edit research proposal documents – such as biosketches, current and pending support, resource documents, letters of support, data tables.
  • Proofreading, non-technical editing
  • Obtain information on institutional and web-based information data tables and project narratives, including Grand Challenges, statistics and rankings, national benchmarks, shared facilities and equipment, etc.).

Provide back up for Communications Specialist and Research Coordinator:

  • Become familiar with announcing funding opportunities in the InfoReady Review system when communications specialist and research coordinator are out
  • Become familiar with coordinating the limited submissions programs to provide back up for the research coordinator
 Support the Assistant Vice President for Research in preparations for site visits:
  • Consulting on site visit planning and strategy; facilitation of planning workshop.
  • Leadership of logistics, scheduling, and coordination, supervising support team members providing invitations, registration, hotel blocks, travel assistance, ground transportation, parking, meeting space and AV assistance, signage, food and beverage planning, renovation and clean-up of spaces to be toured, etc.
  • Budgeting for site visit costs and payment of all invoices and reimbursements.
  • Hosting videoconferenced industry partner webinars.
  • Coordinating of writing, design, graphics, photography, floor plans, space renderings, etc., for brochures and slides.
  • Strategy, formatting, and editing for all slide presentations.
  • In conjunction with other OR divisions, assist in the preparation of all Site Visit Team binders and participant team handouts.
  • Troubleshooting any presenter or production issues during the site visit.
  • Assist in the preparation of slides, and rehearsals for reverse site visits.
  • Coordination and editing of post-site visit responses to reviewer questions.

Long-Range Planning:

  • Coordinate activities with the RPD staff and other OR divisions to enhance the electronic dissemination of funding information to the research community.
  • Enhance the distribution of information to researchers.
  • Serves on relevant in-house committee(s) to improve electronic data and proposal management systems


  • Communicates knowledgeably and articulately with faculty, staff and students by telephone and in person in the instruction in the use of the OR/Research Support website particularly proposal development resources.
  • Instructs faculty, staff, and students in the use and searching of on-line databases available in the RPD.
  • Participates in New Faculty Orientation when requested by the Provost’s office.
Advertised Salary:

Commensurate with education and experience 

Minimum Requirements:

Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:
  • Master’s degree and three to five years of relevant experience.
  • Experience with RFAs/RFPs and an ability to read and interpret sponsor requirements in terms of proposal needs. 
  • Ability to communicate articulately, both verbally and in writing, with faculty, staff, students and various funding agencies.
  • Familiarity with different organizations and sponsors in DC and the ability to identify and provide expertise to faculty to facilitate visits to program officers at federal sponsors.
  • Ability to evaluate, interpret and give advice to faculty, staff and students on the applicability of funding opportunities to their particular research project(s).
  • Knowledge of the preparation and assembly of large multi-disciplinary/investigator grants.
  • Incumbent is expected to provide support to faculty as required, particularly during the final phases of proposal preparation/preparation for site visit.
  • Proficiency in the use of Microsoft Office suite of applications
  • Ability to manage multiple projects with great attention to detail.
  • Familiarity with fundamentals of budgeting as well as proficiency in writing and organizing data.
  • Familiarity with UF’s proposal and awards systems, and the PeopleSoft system.  Understanding of university research administration structure, interrelationships and policies.
  • Ability to work independently.
Special Instructions to Applicants:

In order to be considered for this position, you will need to provide a cover letter, resume, and a list of references.

A criminal background check is required for this position.  

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This requistion has been reposted.  Previous applicants are still under consideration and need not apply.

Health Assessment Required: No


Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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