Asset Specialist II

Apply now Job no: 508948
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Facilities/Skilled Trades
Department:07701100 - HO-SUPPLY

Classification Title:

Asset Specialist II

Job Description:

Directly responsible to the Department of Housing & Residence Education (H&RE) Asset Manager and indirectly to the Assistant Director for Procurement.  Assist with coordination of property management, unloading deliveries, and receiving/disbursing supplies.  Process inventory, transfer, survey, and complete lost/theft reports.  Maintain property management records.  Assist with completing Housing’s accountable property and expense property inventories.  Has working knowledge of property management procedures.  Develop and maintain effective working relationships with various levels of staff, both verbally and in writing.  Assume supervisory position for the asset area in the absence of the Asset Manager.

 - Assist Asset Manager with the physical inventory of H&RE's accountable property and equipment.  Maintain all accountable inventory records.  Receive and assign property numbers and decals to accountable equipment.  Recommend and implement operating policies, procedures, and tracking systems.  Deliver new property inventory items.  Escort and assist University of Florida (UF) and State of Florida auditors.  Operate UF vehicle(s) and a one-ton truck.

 - Assume supervisory position for the asset area in the absence of the Asset Manager.  Assist supervisor with monitoring completion of property management tasks in accordance with established policies and procedures.  Assist supervisor with staff training and resolving property management issues.  Coordinate and assist unloading of delivery trucks.  Load, unload, remove, and install furniture, equipment, and supplies.  Assist delivering furniture to H&RE’s Furniture Shop, offices, and residence hall areas.  Process furniture work order requests.

 - Coordinate weekly receiving and disbursing of custodial services containerized chemicals and miscellaneous supplies.  Assist disbursing other departmental supplies and equipment.

 - Maintain Housing Expensed Property Inventory System.  Assist with physical inventory of department equipment and other accountable assets.  Compile and maintain inventory data and prepare reports.

 - Assist with set-up for special events by coordinating the delivery of needed items for various Housing functions, including (but not limited to) the delivery of items such as tables, chairs, risers, grills, linens for summer conferences, tripling/de-tripling beds in rooms for fall opening, and staff apartment setups, and assist with other types of activities.

 - Assist with processing Report of Transfer between H&RE and UF.  Arrange for the disposal of surplus property.  Prepare Lost and Theft reports and other departmental and university reports.  Assist with proper disposal of inventory property according to state and UF guidelines.

 - Maintain neat and orderly departmental storage areas.  Maintain knowledge of availability of usable furniture and equipment.

 - Use computer daily to keep a detailed description of all work duties and projects, retrieve work orders, close out work orders, and record hours worked on the employee time record. 

Advertised Salary:

 $16.50 to $17.50 per hour; commensurate with experience

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:


  • Hands-on experience in supply warehouse and receiving operations
  • Experience using forklift, pallet jacks, and hand dollies for unloading and moving materials and supplies


  • Knowledge of UF Asset Management procedures
  • Knowledge of UF Finance and Accounting procedures and UF Procurement policies and procedures
  • Knowledge of Housing and Residence Education


  • Excellent communication skills 
  • Excellent customer service skills
  • Excellent computer skills in MS Office, Excel, PowerPoint, Word, and Outlook email and calendar
  • Computer skills in PeopleSoft


  • Ability to plan, organize, and coordinate work assignments
  • Ability to work independently and as part of a team
  • Ability to communicate effectively, both verbally and in writing
  • Ability to be detail-oriented and accurate with work assignments
  • Ability to manage projects and tasks
  • Ability to work in a fast-paced environment
  • Ability to work cooperatively and collaboratively with departmental and university staff
  • Ability to form and maintain effective working relationships with departmental and university staff and peers
  • Ability to operate a one-ton truck


  • Ability to lift heavy items weighing 50 pounds or more from floor to above shoulder level
  • Ability to climb stairs whole moving supplies and materials (including those weighing 50 pounds or more)
  • Ability to reach above shoulders frequently
  • Ability to kneel and bend repeatedly
  • Ability to pull and push repetitively
  • Ability to stand for up to seven hours daily
  • Ability to work in direct sunlight and heat for extended periods of time
  • Perform other types of physical exertion necessary for task completion 
  • Ability to operate a special purpose vehicle upon completion of training
Special Instructions to Applicants:

This requisition is open only to current UF employees.

In order to be considered, applicants must upload a cover letter, resume and document answering the following questions:

  1. Are you familiar with UF Asset Management policies and procedures? yes/ no
  2. Are you familiar with UF inventory processes" yes/ no
  3. Do you have experience in moving heavy objects such as furniture/ building materials?

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Valid State of Florida operator license for the type of vehicle operated is required. 

Post-employment completion of a forklift operator certification class.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD-214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required: Yes


Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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