Job no: 508939
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Department:29120000 - MD-PSYCHIATRY
Fund Reporting: Prepares monthly funding summaries for Department of Psychiatry including interpreting and analyzing information from various sources including PeopleSoft and the Florida Clinical Practice Association. Compiles information into reports for each Principle Investigator and distributes quarterly. Is a member of the Psychiatry Grant Accounting team and identifies possible shortfalls in funding. Works with other team members to offer various strategic funding scenarios to PIs to best utilize funds and ensure accuracy for semester effort reporting. Monitors balances in department and PI overhead and residual accounts and ensures use is in line with budget and anticipated expenditures. Prepares monthly FCPA miscellaneous reports and monitors CME Accounting including the approval of expenditures. Prepares and monitors spending related to the UF College of Medicine development programs for the department. Monitors balances for the UF Foundation endowments and spendable funds. Including the monitoring of revenue, the tracking of expenses and the required reporting of activity to the department’s donors. Prepares and validates monthly reports to department administration of available UF Foundation funds and ensures spending is in line with budgeted or anticipated expenditures.
Personnel Duties: Distribute all personnel, faculty and staff (salary and OPS) into PeopleSoft according to budgets and project checklists. This amounts to over 200 employees accounting for approximately $16 million. Complete the PDRR and Cost Transfer Request for Psychiatry employees who are listed on grant budgets in other departments. Contacts other departments to insure their employees are correctly appointed when they are listed on grant budgets in our department. Review the missing distribution lists to make sure all new employees’ distributions are entered on time to receive their pay.
UF Effort & Space Reporting: Primary contact for semester effort reporting for non-researcher faculty within the department. . Spreads each employees faculty activity on each salary source so that total activity equals appointed FTE and conforms to the “Twelve-Hour Law” using assignments and working with department staff to ensure accuracy. Confers with other departments and colleges to obtain all effort sources, both funded and non-funded so that appropriate cost-sharing entries can be accurate. Provides back up for the Research Administrator III as necessary. Works with faculty to ensure reports are certified by each employee within the established deadlines and addresses any concerns or changes. Works with department administration to complete the annual UF Space Inventory reporting for non-research related space.
Property Accounting: Maintains the property inventory for the Department of Psychiatry. This includes working with staff to identify the most strategic use of assets, the annual property inventory, the assignment of new assets within the UF property system and the identification and assignment of attractive assets. Works with staff to identify assets requiring off-site certification and with requests to surplus equipment as needed.
$21.50 - $24.00 per hour
Bachelor degree in a relevant area
Experience with various methods of data collection, good word processing skills, the ability to use spreadsheet software, excellent organizational skills, and good communication skills. Working knowledge of the University of Florida structure.
|Special Instructions to Applicants:
In order to be considered, you must upload your cover letter, resume and list of three references with contact information.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
|Health Assessment Required:
Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time
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