Head of Conservation and Preservation

Apply now Job no: 507668
Work type: Faculty Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Library/Physical/Social Science
Department:55100100 - LB-PRESERVATION DEPT-CHAIR

Classification Title:

Assistant/Associate University Librarian

Job Description:


The George A. Smathers Libraries, University of Florida, seek a collaborative, innovative, and user-oriented librarian to serve as the Head of its Conservation and Preservation Unit. As a member of the Libraries’ management team, the Head of Preservation and Conservation is responsible for providing leadership and direction for a library-wide, comprehensive preservation program, encompassing general, special, and shared collections to ensure immediate and long-term access to the wide variety of resources held in the Libraries.

Reporting to the Associate Dean of Discovery, Digital Services, and Shared Collections, the Head of Conservation and Preservation is a year-round (12-month) tenure-track library faculty position that provides leadership, strategic vision and direction for policies and procedures; establishes plans, goals, and objectives to lead department personnel, , including three full-time staff and two to three part-time employees. The Head provides instruction for librarians, curators, archivists, staff and students in techniques to safeguard collection materials and develops proactive preservation policies and procedures. The Head assesses the current collection conditions, housing and storage options, and access and use policies to leverage a risk management approach to improving the long-term preservation while ensuring access to the collections. The Head collaborates with and advises librarians, curators, archivists, and staff in the full lifecycle of collections, from acquisition and appraisal to deaccessioning to identify preservation issues.

The Libraries encourage broad participation in reaching management and operational decisions and consequently the Head of Conservation and Preservation serves on various committees and teams. The Head of Conservation and Preservation is expected to pursue professional development opportunities, including research, publication, and professional service activities. To support all students and faculty and to foster excellence in a diverse and global society, the Head is expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in professional, service and scholarly activities.


  • Directs the work of the Conservation and Preservation Unit, comprising three FTE staff and two to three part-time employees, including enhancing and evaluating the unit’s operational effectiveness through periodic reports, annual performance evaluations, staff development, and mechanisms for continual feedback from all stakeholders..
  • Administers preservation policies and procedures for the proper care, handling, and storage of collections in order to facilitate their accessibility and use.
  • Supervises the Conservation Coordinator to ensure the conservation lab efficiently meets the needs of the general and special collections.
  • Identifies fragile materials and housing condition issues within the Libraries’ collections.
  • Designs and implements collection-wide preservation projects to address storage and housing problems.
  • Manages the environmental monitoring program for all Smathers Libraries collections.
  • Designs and executes preservation assessments and surveys of archival collections.
  • Collaborates with the Associate Dean for Discovery, Digital Services, and Shared collections, the Libraries’ Facilities department, and others on facilities improvements projects, preservation initiatives and disaster preparedness programming.
  • Coordinates with Library IT and the Chair of Digital Support Services to develop and enact policies, procedures, and best practices for the long-term preservation of the Libraries digital collections.
  • Fosters a collaborative approach to achieving the library and department goals; establishes policies and procedures to increase access of information resources within the libraries or from other sources.
  • Maintains a broad knowledge of assessment methodology to implement evidenced-based decision making related to conservation and preservation of the Libraries’ materials.
  • As a library faculty member, engages in scholarly research and provides service at the institutional and professional levels.
Advertised Salary:

Minimum Salary $56,182 at the Assistant University Librarian rank; Minimum Salary $61,994 at the Associate University Librarian; Actual salary will reflect selected professional’s experience and credentials

Minimum Requirements:
  • Master’s degree in Library or Information Science from an ALA-accredited program, or other relevant advanced degree.
  • Appointment at the Assistant University Librarian rank requires a minimum of four years of relevant preservation and conservation experience; and appointment at the Associate University Librarian rank requires a minimum of eight years of relevant preservation and conservation experience.
  • Expertise in library collection preservation including the treatment of print library materials and best practices, issues, and emerging trends.
  • Proven experience supervising and promoting collaboration, and fostering staff professional development and growth in a complex, rapidly changing environment.
  • Demonstrated knowledge of the life cycle management of digital assets; an understanding of issues related to digital formats, media, and migration, along with an aptitude for quickly mastering technical topics.
  • Strong leadership skills and ability to work independently, collaboratively, with the public and in teams within the Libraries and the University.
  • Demonstrated commitment to user-centered library service and the ability to work flexibly and creatively in a changing and fast-paced environment with a culturally diverse population.
  • Commitment to promoting equity, inclusion and awareness of diversity by including individuals of diverse backgrounds, experiences, races, ethnicities, genders, gender identities, and perspectives in research, teaching, service and other work.
  • Demonstrated project management, organizational, analytical, and problem solving skills.
  • Demonstrated persuasive written, oral, and interpersonal communication skills.
  • Strong potential for delivering upon the expectations for a tenure track library faculty member, including service and scholarship (outlined at http://www.uflib.ufl.edu/pers/cdh).
Preferred Qualifications:
  • Experience with preservation of digital resources.
  • Knowledge or experience in non-print media preservation, with an emphasis on photographic materials.
  • Experience planning and managing grant-funded projects.
  • Demonstrated ability to manage budgets.
  • Record of substantive service, scholarship and research.
Special Instructions to Applicants:

Application Process

To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) a written statement regarding “What are the emerging trends and best practices in library collection preservation that support programmatic success at a large research institution?” (250 words); 3) your current resume or CV; and 4) a list of three references including their contact information (address, telephone number, and email). Apply by July 26, 2018 (applications will be reviewed beginning July 2, 2018). Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process please contact Bonnie Smith, George A. Smathers Libraries Human Resources Office, at bonniesmith@ufl.edu.

Final candidate will be required to provide official transcript to the hiring department upon hire. A transcript will not be considered “official” if a designation of “Issued to Student” is visible. Degrees earned from an education institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by National Association of Credential Evaluation Services (NACES), which can be found at http://www.naces.org/.

The University of Florida is an equal opportunity institution dedicated to building a broadly diverse and inclusive faculty and staff. If an accommodation due to a disability is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.

Health Assessment Required: No


Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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