AST DIR, Administrative Svcs

Apply now Job no: 502049
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Administrative/Professional, Executive/Director/Management
Department:60050000 - AG-EXTENSION ADMINISTRATION

Classification Title:

AST DIR, Administrative Svcs

Job Description:

40%
Financial Management
Provide overall support to assist with budgeting and expenditure activity as it relates to revenue enhancement and sponsored projects and contracts as it relates to our financial and cooperative agreements with county governments (funds 171, 182, and 209).  Manage these administrative functions to ensure smooth and efficient operations. 
Oversee deposits, expenditures, and reconciliations for financial areas for Extension Service Incidental Trust account, sponsored activities from our county governments, and donated funds as they relate to individual extension office activity. 
Work with Director to ensure compliance with regulations and internal policies for University, IFAS, and Extension.  Identify deficiencies and provide timely solutions.
Be knowledgeable in UF's financial system.

40%
Training
Develop training materials and provide subsequent training through multiple platforms, including on-site, webinars, phone calls, and other technology platforms to ensure proper adherence to UF's and department systems.  To include:  cash handling/deposits, basic accounting/reconciliation, PeopleSoft, UF pcards, sales tax, technology (Eventbrite, swiping machines, check scanner, etc, internal controls, and segregation of duties to name a few.
Develop communications as appropriate and maintain them accordingly to include:  website and email list.
Provide general technical support and assistance as it relates to accounting and other administrative activities.

20%
Administration
Position will assist the Director to provide overall leadership and assistant to the office staff within the unit.
Be well versed in and ensure administrative policies and procedures for the University, IFAS, fund management, 4-H Associations (in concert with 4-H state headquarters), and Extension related 501c3 organizations.
Provide reports and information as needed for data analysis and impact.
Performs other duties as assigned.

Advertised Salary:

$48,000-$65,000

Minimum Requirements:

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience

Preferred Qualifications:

Thorough knowledge of the University of Florida financial systems and policies.
Experience in performance and operations management.
Knowledge of relevant regulations and quality standards.
Outstanding communication and public speaking skills.
Excellent organizational and leadership skills
Aptitude in problem solving.
Ability to develop training materials.
Experience in technology including financial systems, web-based applications, and Microsoft office systems

Special Instructions to Applicants:

Employee is expected to work independently on a daily basis consulting with the Director for direction and support as needed.

Supervise the Accountant III and Research Administrator II position

Computer literate including Microsoft office suite.  Website management and web based applications.

This position is responsible for staying up-to-date on policies and procedures for multiple agencies.  This position will need to interpret polices as they relate to the business functions for the responsibilities.

This position will assist the Director in providing recommendations and implementation for program direction and development as it relates to assigned area.

This position is responsible for budgeting and expenditures as it relates to revenue enhancement, gifts, and sponsored funds.  These amounts will be in the millions of dollar range.

This position will develop materials and strategies for success in the initiatives related to the outlined responsibilities in the position description.  Including providing leadership in those areas.

This is a time-limited position.

Applications must be submitted by 11:55 p.m. of the posting end date.

Health Assessment Required: No

 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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